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Current available jobs in Administration/General Management:





Administration/General Management: Administrative/Executive Assistant
Administration Assistant - Part Time - Camelback Spring Training, LLC (Phoenix, AZ)

Camelback Ranch - Glendale, the home of the Los Angeles Dodgers and Chicago White Sox Spring Training facility, is now accepting applications/resumes for the following position:

  Title:  Administrative Assistant

  Status: Part Time (Approx. 20-25 hours a week April-Dec.  Approx. 30+ hours a week Jan-March.)

  Reports To:    Superintendent of Facilities

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

  • Organizing, screening and prioritizing the flow of internal and external communications including: phone, email, facsimile and mail correspondence. 
  • Coordinate and manage the CMMS system for the Maintenance Department.
  • Producing accurate and efficient work in word processing, financial processing and business correspondence.
  • Assist department heads as requested with clerical needs.
  • Completing special projects and assignments as directed.

Requirements/Qualifications: The requirements listed below are representative of the knowledge, skill, education and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent written, verbal and phone communication skills
  • Proficiency in Microsoft Word, Outlook, PowerPoint, Excel.
  • Prior experience with facility maintenance programs a plus.
  • Experience in property management preferred.
  • Strong proficiency in time management, details and organizational skills.
  • Minimum of 3 years’ experience required.
  • High degree of personal integrity and professionalism
  • Ability to handle discreet and confidential information
  • Ability to interact professionally with clients and internal teams
  • Bilingual in Spanish (written and spoken) preferred

All offers of employment are contingent upon satisfactory background screening.

Camelback Spring Training, LLC is an equal opportunity employer and does not discriminate on the basis of age, color, race, disability or gender.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have at least 3 years experience as an administrative asst? If yes, for what type of industry?
2. Why does a part time job interest you?
3. Are there particular days and/or times that you are not available to work?


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Administration/General Management: Human Resources Generalist
Human Resources Intern/HR Clerk (2016 Season) - Cleveland Sportservice at Progressive Field home of the Cleveland Indians (Cleveland, OH)

Sportservice, the food and beverage partner of The Cleveland Indians, is currently scouting for a professional interested in pursuing human resources as a career choice to fill this part-time seasonal position. This opportunity would allow the individual selected hands on experience in the challenging and fast-paced hospitality industry.

Primary role and Responsibilities: The HR Assistant provides a variety of clerical, coordination, and administrative activities in support of the Human Resources Department for Delaware North at Progressive Field including the areas of recruiting, file maintenance and compliance, training, coaching and employee relations.

Key role: Perform varied payroll and administrative duties, including maintenance of timekeeping system. Record, check and balance time sheets and process wage changes and adjustments for weekly payroll.

Duties include:  Check personnel-related documents for accuracy and completeness, maintain employee files and records of a confidential nature. Answers general questions and inquires in all area of human resources.  Processes various applications, employment, enrollment, pay change, informational and other confidential forms and records. Maintains and distributes as appropriate, policy and procedure manuals and other communications. Assist with recruiting functions, provides assistance for orientation and training classes.

Position Requirements:
The ideal candidate will be detail oriented, and have previous exposure to and interest in training and/or human resources. Exceptional computer skills required. The person chosen for this position needs to possess the ability to work in a fast-paced environment with constantly changing priorities. College level human resources coursework or practical HR experience preferred. If you are able to maintain confidence and professionalism and are interested in building your career foundation, please apply today.

Delaware North Sportservice is an equal opportunity employer, utilizing drug-screening as part of the pre-employment process.

Progressive Field in a non-smoking facility. Associates are prohibited from using tobacco products while on company time and while on company property.

We have many part-time seasonal positions currently posted, your qualifications will be reviewed and considered for all available positions. Please only apply for the position you feel best suits your interests.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No: Are you 16 years of age or older?
2. Yes/No: Are you 18 years of age or older?
3. Yes/No: Are you 19 years of age or older?
4. Yes/No: Are you 21 years of age or older?
5. Yes/No: Do you have previous experience in HR/Payroll?
6. Yes/No: Are you available to work January through October?
7. Yes/No: Do you have local housing available?
8. Yes/No: Are you available to work evenings, weekends, and holidays?


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Administration/General Management: Human Resources/Benefits Administration
Recruiting Coordinator - New York Mets (Flushing, NY)

Summary:

This role offers the potential to grow and the opportunity to learn and be exposed to a variety of HR assignments, with a primary focus on recruitment and the employee life-cycle.

The Recruiting Coordinator needs to be a proactive individual with a strong interest in staffing functions, solid HR administrative experience and the desire to deliver exceptional customer service. The successful candidate will want to learn the operations of a dynamic department from many angles.

Job Responsibilities:

Recruitment:

  • Identify and match talent with current organizational openings while developing a pipeline of proactive candidates
  • Support all departments and hiring managers in the full-cycle recruitment process for full time and seasonal hires, including candidate sourcing, passive sourcing, candidate screening, interview scheduling, onsite interview facilitation and post-interview feedback
  • Manage internal and external job postings and submit job posting expenses for timely processing
  • Prepare offer letters and other recruiting correspondence as needed, ensuring information is accurate and clear
  • Track recruiting activities and provide a weekly candidate status report
  • Conduct ongoing maintenance and management of recruitment tools and online organizational brands

Internship Program:

  • Manage the annual summer intern selection process
  • Screen resumes and conduct telephone or in person interviews for intern applicants
  • Liaise with schools and department heads to create postings
  • Participate & represent the organization at internship and career fairs
  • Conduct intern orientation and serve as internship contact for the HR department
  • Participate in community events such as round table discussions and panel discussions with local universities/organizations e.g., topics may include sports business, career development etc.

ADP/HRIS:

  • Assist with entering Weekly Staff and Player employee data into the (HRIS) Human Resources Information System- hires, terminations, salary updates, promotions, job title, supervisor, department and address changes
  • Ensure timely and accurate processing of new hire paperwork. Review New Hire Packets and send appropriate tax information to payroll for Weekly and Player Staff
  • Participate in special projects and perform other duties as assigned

General:

  • Greet visitors to the department and respond to routine HR inquiries from employees
  • Participate in department’s coverage of Mets home games

Events:

  • Assist in the planning and implementation of employee special events such as Intern Luncheon, Service Awards, Family Day, etc.

Desired Skills & Experience:
• Bachelor’s Degree in Human Resources or other relevant major
• 2-5 Years HR Experience 
• Previous online recruiting experience on multiple platforms preferred
• Proficiency with all Microsoft Office Suite software
• Experience with HRIS Systems a plus
• Ability to maintain confidentiality of sensitive materials at all times

FLSA Status: Non-Exempt

Supervisor: Vice President, Human Resources & Diversity

Department: Human Resources

Location: Citi Field

Note: When you apply for this job online, you will be required to answer the following questions:

1. What excites you about this position?
2. What qualifications do you have that you believe will make you successful in this position?
3. Do you have recruiting experience? (Y/N) If so, please elaborate.
4. What are your salary expectations (Please provide a range.)?


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Administration/General Management: Administrative/Executive Assistant
Sponsorship Assistant - San Francisco Giants (San Francisco, CA)

Title: Sponsorship Assistant

Supervisor: Managing VP, Sponsorship & New Business Development

Status: Full Time; Non Exempt

Position Summary:

Provide administrative support to the Senior Vice President, Business Development, including, maintaining schedules and answering phones, assisting with contracts, correspondence and special projects as assigned. Provide additional support to the Sponsorship Sales, Activation and Business Development teams to assist with the coordination, management and execution of sponsorship commitments.

Position Responsibilities:

  • Administrative Responsibilities:  Including, but not limited to, answering phones, meeting coordination, travel arrangements, filing and maintaining multiple spreadsheets relating to ticket inventory, contracts, sponsor lists and invoices.
  • Event Development, Management:   Coordinate and manage sponsor hospitality events throughout the year; includes creating invitations and invitation lists, managing budgets, working with vendors, group travel and VIP events.
  • Publication Coordination:  Trafficking print materials for Giants publications.  Provide extensive communication between the publisher, sponsors and internal staff pertaining to deadlines and specifications
  • Contract Management:   Coordinate and assist with the execution of all current sponsor contracts between sponsors and internal staff.
  • Trade Coordination:   Manage various barter relationships for airline, hotel and restaurant trade accounts

Required Skills:

  • Bachelors Degree required; emphasis in Communications, Hospitality, Marketing and/or business
  • Minimum of 3 years of customer service or administrative experience
  • Proficient in Microsoft Office; extensive knowledge of excel, word and power point preferred.
  • Ability to manage multiple projects in a fast paced and time sensitive environment
  • Excellent communication and organizational skills; strong attention to detail required
  • Ability to work well within a team environment to achieve departmental goals
  • Must be proactive and able to think quickly and independently
  • Able to work non-traditional hours

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Administration/General Management: Administrative/Executive Assistant
Coordinator, Security - Washington Nationals (Washington, DC)

Summary:

The Coordinator of Security provides general administrative support to Security Department focusing on the credentialing and on/off premise process for Nationals employees and our ballpark partners.

The Nationals are a military-friendly organization actively recruiting veterans and spouses.

Essential Duties and Responsibilities:

  • Uses credentialing system to create and distribute approximately 3,000 plus credentials for all employees, contractors and vendors that work at Nationals Park and the Spring Training Stadium every year.
  • Manages inventory of department materials and supplies.
  • Work with purchasing to order stock, materials and supplies as necessary.
  • Obtains and distributes all other departments ‘Manager on Duty’ list for each homestand
  • Develops and updates daily information Brief Sheets for the department that lists the day’s events and other pertinent information.
  • Generates event credentials and parking lists and ensures request fulfillment.
  • Become admin level user of department security systems including Lobby Track, CCTV, Access Control, ISS 24/7 and Magnetometers.
  • Complete all payroll entries, reports and documentation in a manner consistent with established standards in the security manager’s absence.
  • Provides support with the licensing process of the Security Officer’s Management Branch (SOMB) of the Metropolitan Police Department and all related documentation.
  • Support security management by assisting with coordination and provision of required and specialized training for Special Police Officers.
  • Assists with the development of Special Police Officer Schedules, particularly while in event mode, and ensures that the deployment of security personnel meet the required daily minimum staffing needs based on activities at the ballpark.
  • Maintain organized records of department trainings and inspection reports
  • Provide other administrative support to Security Department as needed. 
  • Other duties and projects as assigned.  

Requirements:

Minimum Education and Experience Requirements

  • High school degree.  College Degree preferred or equivalent military experience.
  • Two years’ experience in an administrative setting.

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Excellent organizational abilities to handle multiple tasks, establish priorities, deliver effective results and consistently meet tight deadlines and targets.
  • Understands the need for data integrity and pays attention to maintaining accurate and timely data.
  • Excellent, oral, written and interpersonal skills.
  • Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel, Power Point and other computer based systems.
  • Competent keyboard skills to produce accurate and well-presented documents.
  • Ability to operate under pressure.
  • Must be able to work flexible hours including evenings, weekends and holidays as needed
  • Strong ability to thrive in a team environment.
  • Attention to detail including excellent time management and organizational skills.
  • Knowledge of MLB Security policies and procedures preferred.
  • Must possess a valid driver license.
  • Uphold Core Values: Excellence, Performance, and Accountability.  These core values set the tone in everything we do, help us succeed on and off the field, make a difference in the community and provide the best guest experience in sports.  It is important that the person in the position commits themselves to these core values so that we can constantly move forward in the same direction – Together

Physical/Environmental Requirements

  • Office: Working conditions are normal for an office environment. 

  • Gameday: Job requires employee to function in a high activity and heavily crowded outdoor professional sports venue. May work at heights.  Employee will be exposed to inclement weather of varying degrees.  While performing the duties of this job, the employee is regularly required to stand for long periods of time, walk long distances, and climb up/down stairs. The employee is required to stoop, kneel, crouch, or sit and must lift and/or move up to 45 pounds.


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Administration/General Management: Office Manager
Executive Assistant & Office Services Supervisor - Washington Nationals (Washington, DC)

Summary:

We are looking for a dynamic, organized, high energy candidate to work in a fast paced professional environment.  The ideal candidate will have experience supporting C-level executives and have experience managing people. 

Reporting to the Senior Vice President, the Executive Assistant and Office Services Supervisor is responsible for supporting the C-level executive and supervising the Office Services/VIP teams.  S/he has a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes.

The Nationals are a military-friendly organization actively recruiting veterans and spouses.

Essential Duties and Responsibilities:

Administration                                                            

  • Manage external contacts, proactively understanding who they are, which are priority contacts and keep track of periodic communication needed for priority contacts.
  • Anticipate the needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
  • Coordinate board meetings.
  • Manage the daily schedule, ensuring the Senior Vice President knows her schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
  • Develop and maintain a system that alerts upcoming deadlines and incoming requests or events.
  • Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, etc.
  • Ensure that various administrative tasks are done in an effective and efficient manner, including composing correspondence, copying, reviewing outside mail, drafting correspondence, screening phone calls.
  • Review Company documents (i.e. invoices, expense reports, contracts) for appropriate signatures, form completion, etc. before submission to the Senior Vice President
  • Arrange, systematize and distribute all Nationals contracts.
  • Assist in the organization and administration of the department, including identifying needs and developing procedures, filing systems, supplies, and arranges for equipment maintenance when needed.
  • Work with Senior Vice President on Postseason coordination and special projects.

Supervisory Duties

  • Supervise the VIP Services Coordinator, and the Office Services Department employees (Mailroom Coordinator, Receptionist, and Office Services Coordinator).

VIP Services                                                   

  • Develop, implement and maintain a comprehensive manual that addresses all VIP needs including policies, procedures and protocol to accomplish and anticipate the needs of VIPs (e.g. tickets, hospitality, player requests and merchandise needs).
  • Supervise and work with the VIP Services Coordinator to ensure that all needs are met for the VIP’s.

Office Services

  • Create and manage the annual Office Services budget.
  • Review and approve all pantry and office supplies/equipment purchase requisitions.
  • Review and approve weekly office damages list.
  • Review and approve monthly telephone list and the on-line front office roster.
  • Coordinate office space and supplies for new hires.
  • Ensure mailroom run in compliance with MLB rules and regulations.
  • Ensure monthly reports submitted to league.
  • Coordinate spring training deliveries with operations in Florida.
  • Make sure all departments have supplies prior to beginning of homestand.
  • Audit pantry and office supply inventory to ensure it is being completed accurately and consistently
  • Negotiate contracts and manage relationships with office service vendors, including beverage supplier, package delivery companies and vending machines.
  • Other duties as assigned.

 Requirements:

  • Bachelor’s Degree or equivalent military experience.
  • Minimum of 5 years experience supporting C-level Executives and working with Boards of Directors, necessary.
  • Minimum of 3 years management experience.
  • Prior experience in corporate, entertainment and social event management and planning is desired.
  • Team and/or sports experience preferred.

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Knowledge, Skills, and Abilities necessary to perform essential functions
  • Demonstrated ability to handle confidential information appropriately.
  • Highly proficient in the following software programs: (Word, /Excel/PowerPoint, databases).
  • Ability to stay focused, efficient, and effective in managing multiple priorities.
  • Professional demeanor in all circumstances.
  • Strong interpersonal skills and good judgment.
  • Proven ability to work independently to achieve accomplishments.
  • Exemplary relationship building, communication, writing and verbal skills.
  • Mature, energetic with a ‘let’s roll up our sleeves’ attitude.
  • Proven ability to effectively collaborate with internal team, cross-functional team, and external parties
  • Ability to work regular business hours, evenings and/or weekends as needed. 
  • Uphold Core Values: Excellence, Performance, and Accountability.  These core values set the tone in everything we do, help us succeed on and off the field, make a difference in the community and provide the best guest experience in sports.  It is important that the person in the position commits themselves to these core values so that we can constantly move forward in the same direction – Together.

Physical/Environmental Requirements

  • Office: Working conditions are normal for an office environment.   Frequent evening, weekend and holiday work is required.
  • Gameday: Job requires employee to function in a high activity and heavily crowded outdoor professional sports venue. May work at heights. Employee will be exposed to inclement weather of varying degrees. While performing the duties of this job, the employee is regularly required to stand for long periods of time, walk long distances, and climb up/down stairs. The employee is required to stoop, kneel, crouch, or sit and must lift and/or move up to 45 pounds.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No. Do you have experience supporting C-level executives? If yes, please explain here...
2. Yes/No. Do you have management experience?


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Administration/General Management: Non-Profit Management
After-School Academy Enrichment Coordinator - Washington Nationals - Youth Baseball Academy (Washington, DC)

The After-School Academy Enrichment Coordinator is primarily responsible for overseeing a team of 3rd, 4th, 5th, or 6th grade scholar-athletes by directly implementing an effective study hall, taking the lead role in mentoring time (e.g. explaining the lesson to mentors and scholar-athletes at the start of mentoring time), creative and positive youth development, Team Time, and other activities, as requested, for the Academy’s after-school program. In addition, the After-School Academy Enrichment Coordinator will oversee and manage high-school/college-aged volunteers, meal time, and provide necessary support during all enrichment activities (e.g. mentoring, electives, etc.) associated with the Academy’s after-school program.  The After-School Academy Enrichment Coordinator should be well-versed in youth development and able to mentor volunteers.  Lastly, the After-School Academy Enrichment Coordinator must have the ability to manage behavioral challenges posed by scholar-athletes by using Advancing Youth Development and Responsive Classrooms practices.

The After-School Academy Enrichment Coordinator is expected to be at the Academy for after-school programming during the hours of 2:30pm to 7:30pm and will attend all Academy field-trips, as requested. The After-School Academy Enrichment Coordinator will also be expected to attend mandatory training and professional development programs provided by the Academy. 

Essential Duties and Responsibilities:

  • Take a lead role during study hall, mentoring time, meal time, gathering time/Team Time, field trips, and rainy day/cold weather activities.
  • Maintain supplies for the classroom and youth development/teambuilding-related activities.
  • Manage volunteers with respect to non-baseball/softball activities.
  • Participate in all field-trips to and from the Academy.
  • Coordinate with the appropriate After-School Academy Baseball/Softball Coordinator and other program staff for daily logistics and lesson plans.
  • Other duties as assigned.

Requirements:

Minimum Education and Experience Requirements

  • Required:  High school diploma or equivalent with 1+ years of relevant youth development experience.

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Demonstrated youth development experience
  • Ability to manage high school/college volunteers
  • Ability to be prepared and organized for every program day
  • Advanced knowledge of teambuilding activities
  • Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Demonstrated leadership and motivational skills
  • Embody the qualities of a strong role model for Academy volunteers and scholar-athletes
  • Strong written and verbal communication skills
  • At the Academy during the hours of 2:30pm to 7:30pm on Monday-Thursday

Physical/Environmental Requirements

Field: The work environment characteristics described here are representative of those an After-School Academy Enrichment Coordinator encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The After-School Academy Enrichment Coordinator will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the After-School Academy Enrichment Coordinator to function in a high activity sports venue. While performing the duties of this job, the After-School Academy Enrichment Coordinator is regularly required to stand for long periods of time, run, jump, and climb up/down stairs.

Note: When you apply for this job online, you will be required to answer the following questions:

1. 1.Yes/No. Do you live in DC, Maryland or Virginia?
2. 2.Yes/No. Do you have demonstrated youth experience and working with volunteers? If so, please explain.


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Administration/General Management: Non-Profit Management
After-School Academy Baseball/Softball Coordinator - Washington Nationals - Youth Baseball Academy (Washington, DC)

The After-School Academy Baseball/Softball Coordinator is responsible for using baseball and softball as vehicles for instilling traits of leadership, character development and teamwork for our scholar-athletes. The After-School Academy Baseball/Softball Coordinator will be responsible for effectively planning and implementing daily logistics, taking the lead role in mentoring time (e.g. explaining the lesson to mentors and scholar-athletes at the start of mentoring time), be the lead facilitator during all on-field baseball/softball activities, develop thorough and creative baseball/softball plans, other physical activities related to baseball/softball, Team Time, and other activities, as requested.  The After-School Academy Baseball/Softball Coordinator will oversee and manage college/high school-aged volunteer coaches, meal time, and provide necessary support during all enrichment activities (e.g. mentoring, electives, etc.) associated with the Academy’s after-school program. The After-School Academy Baseball/Softball Coordinator should be well-versed in youth development and able to mentor volunteer coaches.  Lastly, the After-School Academy Baseball/Softball Coordinator must have the ability to manage behavioral challenges posed by scholar-athletes by using Advancing Youth Development and Responsive Classrooms practices.

The After-School Academy Baseball/Softball Coordinator is expected to be at the Academy for after-school programming during the hours of 2:30pm to 7:30pm and will attend all academy field-trips, as requested. The After-School Academy Baseball/Softball Coordinator will also be expected to attend mandatory training and professional development programs provided by the Academy.

 

Essential Duties and Responsibilities:

  • Take a lead role during baseball/softball instruction, mentoring time, meal time, gathering time/Team Time, field trips, and rainy day/cold weather activities.
  • Maintain equipment for baseball/softball-and other physical activities.
  • Manage volunteer coaches with respect to baseball/softball activities.
  • Participate in field-trips to and from the Academy.
  • Coordinate with the appropriate After-School Academy Enrichment Coordinator and other program staff for daily logistics and lesson plans.
  • Other duties as assigned.

Requirements:

Minimum Education and Experience Requirements

  • Required:  High school diploma or equivalent with 2+ years of relevant baseball/softball coaching experience
  • Required:  1+ years of relevant youth development experience

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Required:  Demonstrated youth development experience
  • Required:  Ability to manage a staff including volunteer coaches
  • Required:  Ability to be prepared and organized for every program day
  • Preferred: Advanced knowledge of baseball/softball rules and coaching experience
  • Required:  Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Required:  Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Required:  Demonstrated leadership and motivational skills
  • Required:  Embody the qualities of a strong role model for Academy volunteers and scholar-athletes
  • Required:  Strong written and verbal communication skills
  • Required:  At the Academy during the hours of 2:30pm to 7:30pm on Monday-Thursday

Physical/Environmental Requirements

Field: The work environment characteristics described here are representative of those an After-School Academy Baseball/Softball Coordinator encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The After-School Academy Baseball/Softball Coordinator will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the After-School Academy Baseball/Softball Coordinator to function in a high activity sports venue. While performing the duties of this job, the After-School Academy Baseball/Softball Coordinator is regularly required to stand for long periods of time, run, jump, and climb up/down stairs.

Note: When you apply for this job online, you will be required to answer the following questions:

1. 1.Yes/No. Do you live in DC, Maryland or Virginia?
2. 2.Yes/No. Do you have demonstrated youth experience? If so, please explain.
3. 3.Yes/No. Do you have experience giving instruction in classroom and field settings?
4. 4.Yes/No. Do you have basic knowledge of baseball/softball rules with some coaching experience?


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