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Current available jobs in Administration/General Management:




Administration/General Management: Human Resources Management
Manager, Talent Acquisition & Retention - Arizona Diamondbacks (Phoenix, AZ)

Job Purpose

Develops and manages all Talent Acquisition and Retention strategies, tactics, programs and plans for the front office Team Players, part-time Team Players and Interns of the Arizona Diamondbacks.  As a Team Player and Manager on the HR Team, she/he collaborates with other managers, directors and executives across the organization, to hire retain and develop the best talents in the industry.  Together with other HR Team Players, she/he will develop and train to provide backup for all priority responsibilities.   Responsible for continuously participating in the reinforcement of the great culture of the organization, actively supporting Team Player events, and teambuilding/development opportunities.

Primary (Essential) Duties

  • Drive  each stage of the recruitment and talent acquisition process for all full-time and part-time, Front Office positions
  • Work with Baseball Operations to assist with recruitment supporting: recruitment, selection, contracting, applicant tracking, and additional unique aspects of talent acquisition
  • Assist in developing recruitment resources and acquisitions for Levy Restaurants (premium, concessions and merchandise partner) in conjunction with Levy and the Special Projects Team of the Arizona Diamondbacks
  • Collaborate with hiring managers to scope open positions and develop job descriptions while determining appropriate and effective job boards and candidate locations,  to identify and attract a diverse and well-rounded candidate pool
  • Develop and manage the resource pool and talent acquisition tools/tracking
  • Develop and manage reporting processes and procedures
  • Review resumes, conduct phone screens, as well as coordinate and hold all onsite interviews
  • Ensure each new hire has a seamless on-boarding experience through clear, concise communication and by appropriately preparing for their day one arrival
  • Handle off-boarding with extreme care and delicacy through the initiation of the off-boarding protocol and the coordination of exit interviews to ensure mutual respect is maintained between the resigning employee and the organization
  • Consistently improve and develop company Employer Branding in order to grow its presence in the community, stay competitive with local competitors and to attract diverse and world class talent
  • Support and uphold all  Learning & Development programs from a HR perspective in order to execute the delivery of each program to our Team Players
  • Manage the Arizona Diamondbacks Internship Program from initial recruitment to program activation and execution, events may include: Professional Prep Day, Business Challenge Presentations, Lunch and Learns, Networking, Social Activities and more – grow and evolve the Internship program based on continuous feedback/feedforward
  • Host job/career fairs at Chase Field and attend job fairs at selected Universities
  • Work with MLB office and with all other MLB Clubs on all diversity and inclusion initiatives, including but not limited to the MLB Diversity Fellowship Program
  • Provide support of the highest quality to  the HR team;  anticipating others’ needs, and working to resolve issues before they arise
  • Identify selection criteria and process, and develop talent within teams at all levels
  • Champion the people and the company culture, driving continuous improvement to achieve and maintain “employer of choice” status with all Team Players

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Knowledge, Skills and/or Abilities

  • Impeccable integrity and professional maturity
  • Excellent business judgment and people evaluation skills
  • Ability and desire to cross train in other disciplines within HR
  • Strong communicator in both personal and group settings
  • Good knowledge of HR policies, procedures and regulations, including: FLSA, Wage and Hour, ADA, EEO, etc.
  • High-energy, resourceful, and committed to developing staff and fellow Team Players
  • Demonstrated ability to influence and coach others with appropriate self-confidence and credibility
  • Excellent relationship-building skills and enjoys working with others and also maintains strong organizational skills with an attention to detail and a proven ability to handle multiple priorities, processes and data
  • Experience building strong relationships with management and other key employees
  • Impeccable communication skills, both written and verbal, with the ability to communicate effectively with all levels of the organization
  • Tact and patience in a fast-paced environment, and expectations of complete confidentiality on all business matters
  • A good cultural fit, characterized by teamwork, mutual support and respect, flexibility, candor, and humility

Experience/Education Requirements

  • 5+ years of HR experience in a professional role, sports industry a plus
  • A Bachelor’s degree in Human Resources or similar degree required with an advanced degree advantageous.
  • Experience in all areas of Human Resources with a concentration on the people side (recruitment, retention, talent and performance management, training and development).

Working Conditions and Physical Demands:

  • Responsible for utilizing office equipment.
  • Attend meetings, conferences, job fairs and workshops in Phoenix and other parts of the country, therefore, he/she must be able to travel autonomously, possibly to other geographical locations, in inclement weather, with little to no prior notification given.
  • Must be able work in stressful situations and a fast paced environment.

This is not an all-inclusive document.  Additional duties, expectations, demands, etc. may be added or changed in this document on an as-needed basis in order to meet organizational needs. 

The Arizona Diamondbacks is an Equal Employment Opportunity Employer.


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Administration/General Management: Administrative/Executive Assistant
Manager, Planning & Development - Los Angeles Dodgers (Los Angeles, CA)

The Los Angeles Dodgers currently have a job opportunity for Manager, Planning & Development. Following you will find a brief description of the job and application process. For additional information, please contact the Human Resources Department at (323) 224-1547.

Title:                           Manager, Planning & Development

Department:              Planning & Development

Status:                        Full Time

Reports to:                 SVP, Planning & Development

Posting Date:             October 12, 2017      

Deadline:                    October 22, 2017

 

The manager of the Planning and Development department is responsible for overseeing all projects taken on by this department, participating in design and construction methodology decisions, keeping project budgets and records, organizing drawings and presentation materials and working with other departments to maximize opportunities for the club as well as represent the Dodgers interests in meetings with consultants and other parties.  

Job Functions:

·         Participate in design meetings and organize follow up direction

·         Participate in Owner Architect Contractor meetings and organize follow up direction

·         Participate in meetings with outside agencies and review bodies and organize follow up direction

·         Manage architects, engineers, contractors and design team as required to complete projects

·         Manage multiple projects, which are small to large in size and complexity, schedules and budgets

·         Prepare and issue bid packages, contracts and material orders, forecasts and weekly reports

·         Oversee project signage, as well as other stadium signage design, fabrication and installation

·         Manage design concepts, design development, interior fitouts, construction, inspections and punch list

·         Develop relationships with and provide constant and consistent communication to executive leadership

·         Develop and maintain liaison with appropriate divisions and departments including our food and beverage provider (Levy).    

·         Support Community Relations Department and our relationship with Metro, DOT and other municipal entities

·         Research as required to identify new products, appropriateness for Dodger Stadium etc.

·         Prepare presentations as needed

·         Develop ideas and manage small internal project improvements

·         Keep track of drawings, permits, and other materials needed for reference for projects

·         Work with other departments to insure their needs and sponsor requirements are met

·         Coordinate projects for related Dodger entities including minor league affiliates and other third party undertakings that may be taken on by this Department

·         Conceive and coordinate temporary set ups at Dodger Stadium to test ideas for permanent execution such as seasonal museums, temporary exhibits and pop up food and beverage, ride share and Metro opportunities

·         Long hours and weekend work required, including off season construction

·         Other duties as assigned

Basic Requirements/Qualifications:

 

·         Bachelor’s degree in Architecture, Planning, Engineering or similar professional degree required

·         Minimum of 4 years’ experience in managing design/construction projects required

·         Excellent verbal and written communication skills

·         Ability to motivate project teams to build team morale and group commitment to project goals and deliverables

·         Ability to assume direction and coordinate required parties and consultants

·         Must be reliable and highly motivated with outstanding customer and interpersonal skills

·         Experience in translating project requirements into project objectives and tasks, managing task assignment to project resources and reporting on and managing project scope throughout the lifecycle

·         Responsible for the timely and efficient development and launch of projects

·         Ability to coordinate projects to ensure they are executed in a timely manner and within the allocated budget

·         Able to manage multiple priorities, projects, and deadlines in parallel

·         Strong computer skills and knowledge of relevant software

·         Experience with Photoshop required

Problem assessment and problem solving

Current Los Angeles Dodgers employees should submit a cover letter and resume directly to the Human Resources Department for consideration.  


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Administration/General Management: Human Resources Management
Workday Systems Analyst - Milwaukee Brewers (Milwaukee, WI)

Primary responsibilities of this position include the administration, support and maintenance of Workday system. This includes creation of reports, responsibility for integrations, and maintaining security. This position will communicate directly and frequently with Human Resources, Payroll, Finance, IT, and other applicable groups.

Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Other duties may be assigned.

  • Work with internal HR and Accounting staff to manage open tickets with Workday and third-party Workday support contacts, to respond to requests in a positive, timely manner and provide feedback on expected completion dates of break/fix issues and enhancement requests.
  • Manage internal report requests from HR, Finance and other departments and create Workday reports, worklets and dashboards as needed. Work with VP of HR and VP of Finance & Accounting to ensure priorities are established and time lines are met.
  • Partner with functional and technical teams to ensure that business requirements are being met by developing reports, analytics, KPI’s, dashboards and graphical presentations.
  • Create system documentation, training tools, employee presentations, and executive overviews for purposes of educating users and enhancing overall understanding and usage of the system.
  • Establish and maintain appropriate naming conventions and system definitions throughout the system (ex: reporting libraries, custom fields, calculated fields, etc.).
  • Maintain Security set up of the Workday system to ensure access is enabled or limited as appropriate for various domains, roles and groups.
  • Assist with trouble-shooting, testing and editing of Business Processes.
  • Assist with data cleanup, including extraction/load (EIB’s) and data validations as needed.
  • Identify and implement opportunities to automate and streamline Workday system.
  • Responsible for planning and implementation of semi-annual tenant release, including testing of each module, assisting with creation of employee communication and roll-out.
  • Perform duties related to Workday HCM and finance/accounting integrations with third party vendors including design, development and testing.
  • Assist with ongoing day-to-day support for various Workday modules including but not limited to HCM, Benefits, Payroll, Financials, Performance and Recruitment.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Excellent verbal, written, and interpersonal communication skills are required.
  • Requires strong analytical and technical skills with a good understanding and working knowledge of Human Resources and Finance operations.
  • Must be able to exercise judgment and independently.
  • Workday functional configuration (HR and Finance) experience a must.

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.

Computer Skills  

To perform the job successfully, an individual should have knowledge of Microsoft office software including Word, Excel, PowerPoint, Outlook, and Internet Explorer.

  • Minimum of two years of experience with Workday HCM development, configuration, and implementation and/or support experience required.
  • Three to five years’ experience in the implementation, development, and/or functional support of technology solutions, in one or more of the following areas: Core HCM, Learning Management Systems (LMS), Compensation, Benefits, Performance Management, Goals, or Reporting / Analytics 

Language Skills                                             

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors. 

Mathematical Skills                                                   

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.  Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis. 

Reasoning Ability      

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.                                                                 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to outside weather conditions, which may include heat, cold and various forms of precipitation.

The employee is occasionally exposed to moving mechanical parts.

The noise level in the work environment is usually quiet.

Work Hours                                                  

Business hours are Monday – Friday 9 am – 5pm, however, additional hours may be required on weekends, evenings and some holidays.


Note: This position was originally posted on the Brewers employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Brewers employment site.

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Administration/General Management: Human Resources Management
Workday Systems Analyst - Milwaukee Brewers (Milwaukee, WI)

Primary responsibilities of this position include the administration, support and maintenance of Workday system. This includes creation of reports, responsibility for integrations, and maintaining security. This position will communicate directly and frequently with Human Resources, Payroll, Finance, IT, and other applicable groups.

Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Other duties may be assigned.

  • Work with internal HR and Accounting staff to manage open tickets with Workday and third-party Workday support contacts, to respond to requests in a positive, timely manner and provide feedback on expected completion dates of break/fix issues and enhancement requests.
  • Manage internal report requests from HR, Finance and other departments and create Workday reports, worklets and dashboards as needed. Work with VP of HR and VP of Finance & Accounting to ensure priorities are established and time lines are met.
  • Partner with functional and technical teams to ensure that business requirements are being met by developing reports, analytics, KPI’s, dashboards and graphical presentations.
  • Create system documentation, training tools, employee presentations, and executive overviews for purposes of educating users and enhancing overall understanding and usage of the system.
  • Establish and maintain appropriate naming conventions and system definitions throughout the system (ex: reporting libraries, custom fields, calculated fields, etc.).
  • Maintain Security set up of the Workday system to ensure access is enabled or limited as appropriate for various domains, roles and groups.
  • Assist with trouble-shooting, testing and editing of Business Processes.
  • Assist with data cleanup, including extraction/load (EIB’s) and data validations as needed.
  • Identify and implement opportunities to automate and streamline Workday system.
  • Responsible for planning and implementation of semi-annual tenant release, including testing of each module, assisting with creation of employee communication and roll-out.
  • Perform duties related to Workday HCM and finance/accounting integrations with third party vendors including design, development and testing.
  • Assist with ongoing day-to-day support for various Workday modules including but not limited to HCM, Benefits, Payroll, Financials, Performance and Recruitment.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Excellent verbal, written, and interpersonal communication skills are required.
  • Requires strong analytical and technical skills with a good understanding and working knowledge of Human Resources and Finance operations.
  • Must be able to exercise judgment and independently.
  • Workday functional configuration (HR and Finance) experience a must.

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.

Computer Skills  

To perform the job successfully, an individual should have knowledge of Microsoft office software including Word, Excel, PowerPoint, Outlook, and Internet Explorer.

  • Minimum of two years of experience with Workday HCM development, configuration, and implementation and/or support experience required.
  • Three to five years’ experience in the implementation, development, and/or functional support of technology solutions, in one or more of the following areas: Core HCM, Learning Management Systems (LMS), Compensation, Benefits, Performance Management, Goals, or Reporting / Analytics 

Language Skills                                             

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors. 

Mathematical Skills                                                   

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.  Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis. 

Reasoning Ability      

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.                                                                 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to outside weather conditions, which may include heat, cold and various forms of precipitation.

The employee is occasionally exposed to moving mechanical parts.

The noise level in the work environment is usually quiet.

Work Hours                                                  

Business hours are Monday – Friday 9 am – 5pm, however, additional hours may be required on weekends, evenings and some holidays.


Note: This position was originally posted on the Brewers employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Brewers employment site.

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Administration/General Management: Administrative/Executive Assistant
Executive Assistant, Legal - New York Mets (Flushing, NY)

Summary:
The role of the Executive Assistant, Legal is to ensure an effective and efficient office and to represent the Executive Vice President, both internally and externally, in a manner that corresponds to the professional and highly confidential nature of the office.  This position provides highly skilled, responsible, diversified, confidential, full secretarial and administrative activities requiring considerable discretion and independent judgment

Essential Duties & Responsibilities:

  • Answers telephone, screens calls, and takes detailed messages. Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, occasional catering needs.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.  Acts as a gatekeeper (whenever possible) to visitors of the office.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Maintains system for processing legal invoices including budget coding, coordination and tracking of payment, maintaining logs and gathering signatures from external departments.
  • Makes business and personal travel arrangements and preparing detailed travel itineraries.
  • Organizes receipts, scans and processes monthly expense reports.
  • Processes ticket requests for business and personal use during the baseball season.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Coordinates vacation schedules and track days outside of the office (vacation, personal, sick) for entire legal department.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Assists with administration of benefits including submitting and tracking of health and dental insurance claims and flexible spending account claims.
  • Exercise independent judgment with respect to responsibilities and tasks delegated


Supervisory Responsibilities

  • This position will not have direct supervisory responsibilities but will require frequent coordination, and when appropriate direction, of the activities of third parties as necessary to accomplish the assigned tasks.

 

Qualifications:

  • Experience working in fast-paced, highly confidential environment with prior administrative assistant experience.
  • Excellent written and verbal communication skills.
  • Detail-oriented with good organizational skills, ability to multi-task, calendar, and previous experience with travel logistics.
  • Sound judgment and ability to tactfully exercise authority with respect to third parties as needed.

Education and/or Experience

  • BA or BS Degree preferred with an additional 2-5 years of experience working in an office environment providing administrative support and work in the area of Human Resources.
  • Candidate will need the flexibility to work beyond normal office hours on home game dates as needed.


Computer Skills

  • Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. What excites you about this position?
3. What are your salary expectations for this position (range)?


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Administration/General Management: Administrative/Executive Assistant
Executive Assistant - Oakland Athletics (Oakland, CA)

Executive Assistant

Department: Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations

Reports to: VP of Corporate Partnerships & Hospitality and VP of Strategy & Business Operations and VP of People Operations

Job Classification:  Non-Exempt

City/State: Oakland, CA                    

Description:

The Oakland Athletics are currently seeking a Full-Time Executive Assistant. This position will assist with three departments including Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations. The Executive Assistant will report directly to each department heads. The Executive Assistant is responsible for performing administrative duties including scheduling, setting up appointments, assisting with phone calls, meetings, etc. 

Responsibilities:

•Maintain Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations departments including scheduling meetings, operating telephones, incoming and outgoing mail, maintaining filing systems, responding to emails and ordering office supplies
• Assist with communication with staff throughout the organization
• Track, monitor and prioritize all communication on a daily basis and provide follow-up and reminders for all departments
• Assist with communication to internal and external contacts including community personnel and season ticket holders
• Assist with maintaining contact lists and responding to inquiries
• Research and gather information as needed
• Assist in special projects and event planning as requested 
• Assist and coordinate requests from the 3 departments with various projects
• Coordinate and distribute materials for meetings 
• Perform other duties as assigned

Qualifications/Requirements:

• Bachelor’s Degree required or relevant experience preferred
• Minimum of 1-3 years of experience
• Strong verbal and written communication skills
• Strong organizational skills, time management and attention to detail
• Self-starter and multi-task oriented
• Ability to prioritize and support multiple departments
• Candidates must be enthusiastic with strong work ethic and desire to work and advance in sports
• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• Ability to work flexible hours including nights, weekends, and holidays

The Oakland A’s are an Equal Opportunity Employer


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