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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant - Los Angeles Dodgers (Los Angeles, CA)

Title: Administrative Assistant
Department: Planning & Development
Status: Full Time
Reports to: Senior Vice President, Planning & Development
Posting date: August 25, 2015
Deadline: September 04, 2015

The Administrative Assistant will perform a wide range of administrative and office support activities for the department which may include support to outside consultants to facilitate the efficient operation of the organization.

Job Functions:

• Coordinate meetings, appointments, and travel for SVP, Planning and Development
• Coordinate fabrication and artwork installation, exhibits and signage as part of larger projects
• Coordinate archives and artwork as part of larger projects
• Prioritize and appropriately schedule assignments to meet established deadlines
• Maintain financial records and contracts for the department, including construction contracts and records of all payments for all design/construction projects
• Prepare all invoices for accounting/finance and ensure all payments are made promptly
• Answer, screen and transfer inbound phone calls
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Record, compile, transcribe and distribute meeting minutes
• Maintain office supply inventories, including the maintenance scheduling of office equipment
• Audit and submit expense reports
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Perform other duties and responsibilities as assigned

Basic Requirements/Qualifications:

• Bachelor’s Degree in communications, design, sports management or a related field
• Minimum two years relevant work experience in a related field
• Working knowledge of principles and practices of basic office management and standard office equipment
• Ability to read, manage and organize architectural drawings
• Ability to perform multiple tasks in fast paced environment with attention to detail and a high level of accuracy
• Ability to maintain strict confidentiality concerning financial information
• Proficient in Microsoft Office
• Possess excellent communication, organizational and interpersonal skills
• Spanish speaking a plus

All offers of employment are contingent upon the satisfactory completion of a background screening.

Closing Date: 2015-09-05


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Administration/General Management: Administrative/Executive Assistant
Part-time Assistant, Human Resources - San Diego Padres (San Diego, CA)

DUTIES & RESPONSIBILITIES:

  • Prepares and updates paperwork for New Hire Orientation
  • Maintains department filing system (hard and soft copy) in file drawers, in binders, and electronically
  • Assists Front Desk in off-season as needed
  • Responsible for organizing brochures, pamphlets, packets and other HR supplies
  • Handling current filing needs for Front Office, seasonal, recruiting, benefits, and contracts
  • Creating 401k and Benefit Packets
  • Sends/retrieves boxes from off-site storage and maintains records
  • Responsible for postings at Front office (including job descriptions, EAP flyers, etc.)
  • Reviews and conducts full audit on all personnel files, recruitment files, medical files, and ER files to verify full compliance
  • Maintains confidential information and shreds documents as requested
  • Assists with various mailing, distribution, and document retrieval projects for department
  • Creates personnel and benefits files including EEO forms, I-9 and Background Check results –to be filled by recruiter
  • Other duties and projects as assigned by the Human Resources Team

JOB REQUIREMENTSMust meet the following minimum requirements:

       ·Minimum High School Diploma, Associate or Bachelor’s degree in a business-related field preferred

       ·2+ years in a fast-paced office clerical/administrative environment, preferably in Human Resources

       ·Basic knowledge of HR employment practices and ability to stay abreast of current legislation

      ·Proficient computer skills and experience working with MS Office products and accurate data entry; HRIS   experience preferred

      ·Very strong organizational skills – experience setting up and maintaining filing systems and procedures, tracking and organizing upcoming special dates and events and updating databases as needed

      ·Able to demonstrate good grammar, punctuation and spelling

      ·Ability to safeguard and maintain confidential information

      ·Strong sense of teamwork; able to create and maintain positive relationships within organization with a wide variety of co-workers

      ·Professional appearance and demeanor

      ·Ability to multi-task and prioritize

      ·Consistent, punctual and regular attendance

The San Diego Padres are an Equal Opportunity Employer.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No Are you available to work 15-20 hours per week, between the hours of 8:30am-5:30pm Monday-Friday?
2. Yes/No Do you have previous experience working in a HR Department?


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Administration/General Management: Non-Profit Management
After-School Academy Enrichment Coordinator - Washington Nationals - Youth Baseball Academy (Washington, DC)

The After-School Academy Enrichment Coordinator is primarily responsible for overseeing a team of 3rd, 4th, 5th, or 6th grade scholar-athletes by directly implementing an effective study hall, taking the lead role in mentoring time (e.g. explaining the lesson to mentors and scholar-athletes at the start of mentoring time), creative and positive youth development, Team Time, and other activities, as requested, for the Academy’s after-school program. In addition, the After-School Academy Enrichment Coordinator will oversee and manage high-school/college-aged volunteers, meal time, and provide necessary support during all enrichment activities (e.g. mentoring, electives, etc.) associated with the Academy’s after-school program.  The After-School Academy Enrichment Coordinator should be well-versed in youth development and able to mentor volunteers.  Lastly, the After-School Academy Enrichment Coordinator must have the ability to manage behavioral challenges posed by scholar-athletes by using Advancing Youth Development and Responsive Classrooms practices.

The After-School Academy Enrichment Coordinator is expected to be at the Academy for after-school programming during the hours of 2:30pm to 7:30pm and will attend all Academy field-trips, as requested. The After-School Academy Enrichment Coordinator will also be expected to attend mandatory training and professional development programs provided by the Academy.

 

Essential Duties and Responsibilities:

  • Take a lead role during study hall, mentoring time, meal time, gathering time/Team Time, field trips, and rainy day/cold weather activities.
  • Maintain supplies for the classroom and youth development/teambuilding-related activities.
  • Manage volunteers with respect to non-baseball/softball activities.
  • Participate in all field-trips to and from the Academy.
  • Coordinate with the appropriate After-School Academy Baseball/Softball Coordinator and other program staff for daily logistics and lesson plans.
  • Other duties as assigned.

Requirements:

Minimum Education and Experience Requirements

  • Required:  High school diploma or equivalent with 1+ years of relevant youth development experience.

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Required:  Demonstrated youth development experience
  • Required:  Ability to manage high school/college volunteers
  • Required:  Ability to be prepared and organized for every program day
  • Required:  Advanced knowledge of teambuilding activities
  • Required:  Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Required:  Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Required:  Demonstrated leadership and motivational skills
  • Required:  Embody the qualities of a strong role model for Academy volunteers and scholar-athletes
  • Required:  Strong written and verbal communication skills
  • Required:  At the Academy during the hours of 2:30pm to 7:30pm on Monday-Thursday

Physical/Environmental Requirements

Field: The work environment characteristics described here are representative of those an After-School Academy Enrichment Coordinator encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The After-School Academy Enrichment Coordinator will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the After-School Academy Enrichment Coordinator to function in a high activity sports venue. While performing the duties of this job, the After-School Academy Enrichment Coordinator is regularly required to stand for long periods of time, run, jump, and climb up/down stairs.

Note: When you apply for this job online, you will be required to answer the following questions:

1. 1.Yes/No. Do you live in DC, Maryland or Virginia?
2. 2.Yes/No. Do you have demonstrated youth experience and working with volunteers? If so, please explain.


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Administration/General Management: Non-Profit Management
After-School Academy Baseball/Softball Coordinator - Washington Nationals - Youth Baseball Academy (Washington, DC)

The After-School Academy Baseball/Softball Coordinator is responsible for using baseball and softball as vehicles for instilling traits of leadership, character development and teamwork for our scholar-athletes. The After-School Academy Baseball/Softball Coordinator will be responsible for effectively planning and implementing daily logistics, taking the lead role in mentoring time (e.g. explaining the lesson to mentors and scholar-athletes at the start of mentoring time), be the lead facilitator during all on-field baseball/softball activities, develop thorough and creative baseball/softball plans, other physical activities related to baseball/softball, Team Time, and other activities, as requested.  The After-School Academy Baseball/Softball Coordinator will oversee and manage college/high school-aged volunteer coaches, meal time, and provide necessary support during all enrichment activities (e.g. mentoring, electives, etc.) associated with the Academy’s after-school program. The After-School Academy Baseball/Softball Coordinator should be well-versed in youth development and able to mentor volunteer coaches.  Lastly, the After-School Academy Baseball/Softball Coordinator must have the ability to manage behavioral challenges posed by scholar-athletes by using Advancing Youth Development and Responsive Classrooms practices.

The After-School Academy Baseball/Softball Coordinator is expected to be at the Academy for after-school programming during the hours of 2:30pm to 7:30pm and will attend all academy field-trips, as requested. The After-School Academy Baseball/Softball Coordinator will also be expected to attend mandatory training and professional development programs provided by the Academy.

 

Essential Duties and Responsibilities:

  • Take a lead role during baseball/softball instruction, mentoring time, meal time, gathering time/Team Time, field trips, and rainy day/cold weather activities.
  • Maintain equipment for baseball/softball-and other physical activities.
  • Manage volunteer coaches with respect to baseball/softball activities.
  • Participate in field-trips to and from the Academy.
  • Coordinate with the appropriate After-School Academy Enrichment Coordinator and other program staff for daily logistics and lesson plans.
  • Other duties as assigned.

Requirements:

Minimum Education and Experience Requirements

  • Required:  High school diploma or equivalent with 2+ years of relevant baseball/softball coaching experience
  • Required:  1+ years of relevant youth development experience

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Required:  Demonstrated youth development experience
  • Required:  Ability to manage a staff including volunteer coaches
  • Required:  Ability to be prepared and organized for every program day
  • Preferred: Advanced knowledge of baseball/softball rules and coaching experience
  • Required:  Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Required:  Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Required:  Demonstrated leadership and motivational skills
  • Required:  Embody the qualities of a strong role model for Academy volunteers and scholar-athletes
  • Required:  Strong written and verbal communication skills
  • Required:  At the Academy during the hours of 2:30pm to 7:30pm on Monday-Thursday

Physical/Environmental Requirements

Field: The work environment characteristics described here are representative of those an After-School Academy Baseball/Softball Coordinator encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The After-School Academy Baseball/Softball Coordinator will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the After-School Academy Baseball/Softball Coordinator to function in a high activity sports venue. While performing the duties of this job, the After-School Academy Baseball/Softball Coordinator is regularly required to stand for long periods of time, run, jump, and climb up/down stairs.

Note: When you apply for this job online, you will be required to answer the following questions:

1. 1.Yes/No. Do you live in DC, Maryland or Virginia?
2. 2.Yes/No. Do you have demonstrated youth experience? If so, please explain.
3. 3.Yes/No. Do you have experience giving instruction in classroom and field settings?
4. 4.Yes/No. Do you have basic knowledge of baseball/softball rules with some coaching experience?


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Administration/General Management: Non-Profit Management
Program Manager, Family and Community Engagement - Youth Baseball Academy - Washington Nationals Youth Baseball Academy (Washington, DC)

Summary:

Reporting to the Senior Director of Operations, the Program Manager, Family and Community Engagement is primarily responsible for overseeing key Academy programming activities including i) Academy Scholar-Athlete family and community engagement, ii) ensuring that things “go right” for Scholar-Athletes during programming by using Advancing  Youth Development and Responsive Classrooms practices to manage behavioral challenges, and iii) managing the implementation of experiential learning activities through partnerships and creative programming.  The Program Manager, Family and Community Engagement will also coordinate with other program staff, including programmatic partner staff on all other programmatic activities.

The Program Manager, Family and Community Engagement is expected to be at the Academy for all programming (during the academic school year and summer) and will attend all Academy field-trips. The Program Manager, Family and Community Engagement will also be expected to attend mandatory training and professional development programs provided by the Academy.

Essential Duties and Responsibilities:

  • Collaborate with program management team to oversee all Academy programming activities
  • Management of some part-time Academy Coaches and volunteers
  • Coordinate and participate in all field-trips to and from the Academy
  • Coordinate with programmatic partners to provide experiential learning enrichment programing for scholar-athletes
  • Create, develop and steward quality relationships with community partners, including collaboration with colleagues to ensure positive relationships with schools
  • Oversee the development of regular content for the parent and community blog
  • Develop and execute family and community programs not directly connected activities for Scholar-Athletes – eg.  parent classes, support programs, coordination with Legal Aid) - direct family engagement and contact
  • Be an evangelist of “Advancing Youth Development” culture and use its tools and philosophies in guiding engagement with youth, families, community members, and staff at the Academy.
  • Other duties as assigned.

Requirements:

Minimum Education and Experience Requirements

  • Bachelor’s degree required
  • Minimum of 3 years in youth development organization required
  • Experience with sports-based youth development preferred
  • Basic knowledge of baseball/softball rules with some coaching experience - deep knowledge and experience preferred

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Ability to manage a staff including Academy Coaches and volunteers
  • Demonstrated history of preparation and organization to complete all duties and tasks
  • Ability to work independently but also to collaborate and ask others to assist in the completion of tasks when necessary
  • Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Demonstrated leadership and motivational skills
  • Demonstrated embodiment of the qualities of a strong role model for the Academy’s coaches, instructors, and scholar-athletes – lives core values of Being Outstanding, Being a Leader, Being Healthy, and Continuing to Learn.
  • Strong written and verbal communication skills

Physical/Environmental Requirements

  • Job requires employee to function in a outdoor sports venue. May work at heights.  Employee will be exposed to inclement weather of varying degrees.  While performing the duties of this job, the employee is regularly required to stand for long periods of time, walk long distances, and climb up/down stairs. The employee is required to stoop, kneel, crouch, or sit and must lift and/or move up to 45 pounds.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No. Do you have a minimum of 3 years experience in youth development? If yes, please explain...
2. Yes/No. Have you worked with at-risk youth? If yes, please explain...


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