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Current available jobs in Administration/General Management:





Administration/General Management: Human Resources Generalist
Human Resources Intern/HR Clerk (2016 Season) - Cleveland Sportservice at Progressive Field home of the Cleveland Indians (Cleveland, OH)

Sportservice, the food and beverage partner of The Cleveland Indians, is currently scouting for a professional interested in pursuing human resources as a career choice to fill this part-time seasonal position. This opportunity would allow the individual selected hands on experience in the challenging and fast-paced hospitality industry.

Primary role and Responsibilities: The HR Assistant provides a variety of clerical, coordination, and administrative activities in support of the Human Resources Department for Delaware North at Progressive Field including the areas of recruiting, file maintenance and compliance, training, coaching and employee relations.

Key role: Perform varied payroll and administrative duties, including maintenance of timekeeping system. Record, check and balance time sheets and process wage changes and adjustments for weekly payroll.

Duties include:  Check personnel-related documents for accuracy and completeness, maintain employee files and records of a confidential nature. Answers general questions and inquires in all area of human resources.  Processes various applications, employment, enrollment, pay change, informational and other confidential forms and records. Maintains and distributes as appropriate, policy and procedure manuals and other communications. Assist with recruiting functions, provides assistance for orientation and training classes.

Position Requirements:
The ideal candidate will be detail oriented, and have previous exposure to and interest in training and/or human resources. Exceptional computer skills required. The person chosen for this position needs to possess the ability to work in a fast-paced environment with constantly changing priorities. College level human resources coursework or practical HR experience preferred. If you are able to maintain confidence and professionalism and are interested in building your career foundation, please apply today.

Delaware North Sportservice is an equal opportunity employer, utilizing drug-screening as part of the pre-employment process.

Progressive Field in a non-smoking facility. Associates are prohibited from using tobacco products while on company time and while on company property.

We have many part-time seasonal positions currently posted, your qualifications will be reviewed and considered for all available positions. Please only apply for the position you feel best suits your interests.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No: Are you 16 years of age or older?
2. Yes/No: Are you 18 years of age or older?
3. Yes/No: Are you 19 years of age or older?
4. Yes/No: Are you 21 years of age or older?
5. Yes/No: Do you have previous experience in HR/Payroll?
6. Yes/No: Are you available to work January through October?
7. Yes/No: Do you have local housing available?
8. Yes/No: Are you available to work evenings, weekends, and holidays?


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Administration/General Management: Human Resources/Benefits Administration
Recruiting Coordinator - New York Mets (Flushing, NY)

Summary:

This role offers the potential to grow and the opportunity to learn and be exposed to a variety of HR assignments, with a primary focus on recruitment and the employee life-cycle.

The Recruiting Coordinator needs to be a proactive individual with a strong interest in staffing functions, solid HR administrative experience and the desire to deliver exceptional customer service. The successful candidate will want to learn the operations of a dynamic department from many angles.

Job Responsibilities:

Recruitment:

  • Identify and match talent with current organizational openings while developing a pipeline of proactive candidates
  • Support all departments and hiring managers in the full-cycle recruitment process for full time and seasonal hires, including candidate sourcing, passive sourcing, candidate screening, interview scheduling, onsite interview facilitation and post-interview feedback
  • Manage internal and external job postings and submit job posting expenses for timely processing
  • Prepare offer letters and other recruiting correspondence as needed, ensuring information is accurate and clear
  • Track recruiting activities and provide a weekly candidate status report
  • Conduct ongoing maintenance and management of recruitment tools and online organizational brands

Internship Program:

  • Manage the annual summer intern selection process
  • Screen resumes and conduct telephone or in person interviews for intern applicants
  • Liaise with schools and department heads to create postings
  • Participate & represent the organization at internship and career fairs
  • Conduct intern orientation and serve as internship contact for the HR department
  • Participate in community events such as round table discussions and panel discussions with local universities/organizations e.g., topics may include sports business, career development etc.

ADP/HRIS:

  • Assist with entering Weekly Staff and Player employee data into the (HRIS) Human Resources Information System- hires, terminations, salary updates, promotions, job title, supervisor, department and address changes
  • Ensure timely and accurate processing of new hire paperwork. Review New Hire Packets and send appropriate tax information to payroll for Weekly and Player Staff
  • Participate in special projects and perform other duties as assigned

General:

  • Greet visitors to the department and respond to routine HR inquiries from employees
  • Participate in department’s coverage of Mets home games

Events:

  • Assist in the planning and implementation of employee special events such as Intern Luncheon, Service Awards, Family Day, etc.

Desired Skills & Experience:
• Bachelor’s Degree in Human Resources or other relevant major
• 2-5 Years HR Experience 
• Previous online recruiting experience on multiple platforms preferred
• Proficiency with all Microsoft Office Suite software
• Experience with HRIS Systems a plus
• Ability to maintain confidentiality of sensitive materials at all times

FLSA Status: Non-Exempt

Supervisor: Vice President, Human Resources & Diversity

Department: Human Resources

Location: Citi Field

Note: When you apply for this job online, you will be required to answer the following questions:

1. What excites you about this position?
2. What qualifications do you have that you believe will make you successful in this position?
3. Do you have recruiting experience? (Y/N) If so, please elaborate.
4. What are your salary expectations (Please provide a range.)?


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Administration/General Management: Administrative/Executive Assistant
Executive Assistant, Legal - New York Mets (Flushing, NY)

Summary

The role of the Executive Assistant, Legal is to ensure an effective and efficient office and to represent the Executive Vice President, both internally and externally, in a manner that corresponds to the professional and highly confidential nature of the office.  This position provides highly skilled, responsible, diversified, confidential, full secretarial and administrative activities requiring considerable discretion and independent judgment.

Essential Functions

  • Answers telephone, screens calls, and takes detailed messages. Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, occasional catering needs.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.  Acts as a gatekeeper (whenever possible) to visitors of the office.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Maintains system for processing legal invoices including budget coding, coordination and tracking of payment, maintaining logs and gathering signatures from external departments.
  • Makes business and personal travel arrangements and preparing detailed travel itineraries.
  • Organizes receipts, scans and processes monthly expense reports.
  • Processes ticket requests for business and personal use during the baseball season.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Coordinates vacation schedules and track days outside of the office (vacation, personal, sick) for entire legal department.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Assists with administration of benefits including submitting and tracking of health and dental insurance claims and flexible spending account claims.
  • Exercise independent judgment with respect to responsibilities and tasks delegated.

Supervisory Responsibilities

  • This position will not have direct supervisory responsibilities but will require frequent coordination, and when appropriate direction, of the activities of third parties as necessary to accomplish the assigned tasks.

Qualifications

  • Experience working in fast-paced, highly confidential environment with prior administrative assistant experience.
  • Excellent written and verbal communication skills.
  • Detail-oriented with good organizational skills, ability to multi-task, calendar, and previous experience with travel logistics.
  • Sound judgment and ability to tactfully exercise authority with respect to third parties as needed. 

Education and/or Experience

  • BA or BS Degree preferred with an additional 2-5 years of experience working in an office environment providing administrative support. 
  • Candidate will need the flexibility to work beyond normal office hours on home gates dates as needed.

Computer Skills

  • Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)

EXECUTIVE ASSISTANT, LEGAL

Department: Legal

Supervisor: Executive Vice President, Legal

Location: Citi Field; Flushing, NY

Status: Exempt

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. What excites you about this position?
3. What are your salary expectations for this position (range)?


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Administration/General Management: General Management/Profit & Loss
Administrative Assistant, Capital Construction - New York Mets - Sterling Equities (Flushing, NY)

Summary:

The Administrative Assistant, Capital Construction will be responsible for providing administrative support to the Vice President of Capital Construction.

Essential Duties & Responsibilities:

  • Maintain daily schedule for the Vice President, Capital Construction, update Outlook calendars and contacts.  Schedule meetings, screen telephone calls, and arrange occasional travel
  • Help to level bids with spreadsheets on construction, services, and materials
  • Coordinate meetings, conferences, and tele-conferences
  • Assist with procurement of owner furnished materials for projects
  • Copying and Coding all invoices
  • Organize internal files, maintain database of documents and administer archiving process
  • Track and submit attendance
  •  Process check requests, expenses, and payments
  • Type, photocopy, scan, file, fax, process, and package outgoing mail (via overnight mail including UPS, and regular mail)
  • Assist with creation and tracking of contracts and schedules of projects
  • Tracking certificates of insurance of contractors and additional insureds required

Qualifications:

  • Working knowledge of Microsoft Office suite, strong emphasis on Word and Excel
  • Excellent written and verbal communication skills
  • Detail-oriented with good organizational skills, ability to multi-task
  • Ability to work independently and as part of a team
  • While performing the duties of this job, the employee is regularly required to stand and walk for long periods of time. The employee is frequently required to sit and must regularly lift and/or move up to 25 pounds
  • Experience in construction, contracting, architecture & or engineering is a plus, but not required

­­­Department: Capital Construction, Sterling Equities

Supervisor: VP, Capital Construction

Location: Citi Field; Flushing, NY

FLSA Status: Non-Exempt

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. Do you have experience in construction, contracting, architecture and/or engineering?
3. What are your salary expectations for this position (range)?


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Administration/General Management: Administrative/Executive Assistant
Executive Assistant & Office Services Supervisor - Washington Nationals (Washington, DC)

Summary:

We are looking for a dynamic, organized, high energy candidate to work in a fast paced professional environment.  The ideal candidate will have experience supporting C-level executives and have experience managing people. 

Reporting to the Senior Vice President, the Executive Assistant and Office Services Supervisor is responsible for supporting the C-level executive and supervising the Office Services/VIP teams.  S/he has a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes.

The Nationals are a military-friendly organization actively recruiting veterans and spouses.

Essential Duties and Responsibilities:

Administration                                                            

  • Manage external contacts, proactively understanding who they are, which are priority contacts and keep track of periodic communication needed for priority contacts.
  • Anticipate the needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
  • Coordinate board meetings.
  • Manage the daily schedule, ensuring the Senior Vice President knows her schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
  • Develop and maintain a system that alerts upcoming deadlines and incoming requests or events.
  • Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, etc.
  • Ensure that various administrative tasks are done in an effective and efficient manner, including composing correspondence, copying, reviewing outside mail, drafting correspondence, screening phone calls.
  • Review Company documents (i.e. invoices, expense reports, contracts) for appropriate signatures, form completion, etc. before submission to the Senior Vice President
  • Arrange, systematize and distribute all Nationals contracts.
  • Assist in the organization and administration of the department, including identifying needs and developing procedures, filing systems, supplies, and arranges for equipment maintenance when needed.
  • Work with Senior Vice President on Postseason coordination and special projects.

Supervisory Duties

  • Supervise the VIP Services Coordinator, and the Office Services Department employees (Mailroom Coordinator, Receptionist, and Office Services Coordinator).

VIP Services                                                   

  • Develop, implement and maintain a comprehensive manual that addresses all VIP needs including policies, procedures and protocol to accomplish and anticipate the needs of VIPs (e.g. tickets, hospitality, player requests and merchandise needs).
  • Supervise and work with the VIP Services Coordinator to ensure that all needs are met for the VIP’s.

Office Services

  • Create and manage the annual Office Services budget.
  • Review and approve all pantry and office supplies/equipment purchase requisitions.
  • Review and approve weekly office damages list.
  • Review and approve monthly telephone list and the on-line front office roster.
  • Coordinate office space and supplies for new hires.
  • Ensure mailroom run in compliance with MLB rules and regulations.
  • Ensure monthly reports submitted to league.
  • Coordinate spring training deliveries with operations in Florida.
  • Make sure all departments have supplies prior to beginning of homestand.
  • Audit pantry and office supply inventory to ensure it is being completed accurately and consistently
  • Negotiate contracts and manage relationships with office service vendors, including beverage supplier, package delivery companies and vending machines.
  • Other duties as assigned.

 Requirements:

  • Bachelor’s Degree or equivalent military experience.
  • Minimum of 5 years experience supporting C-level Executives and working with Boards of Directors, necessary.
  • Minimum of 3 years management experience.
  • Prior experience in corporate, entertainment and social event management and planning is desired.
  • Team and/or sports experience preferred.

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Knowledge, Skills, and Abilities necessary to perform essential functions
  • Demonstrated ability to handle confidential information appropriately.
  • Highly proficient in the following software programs: (Word, /Excel/PowerPoint, databases).
  • Ability to stay focused, efficient, and effective in managing multiple priorities.
  • Professional demeanor in all circumstances.
  • Strong interpersonal skills and good judgment.
  • Proven ability to work independently to achieve accomplishments.
  • Exemplary relationship building, communication, writing and verbal skills.
  • Mature, energetic with a ‘let’s roll up our sleeves’ attitude.
  • Proven ability to effectively collaborate with internal team, cross-functional team, and external parties
  • Ability to work regular business hours, evenings and/or weekends as needed. 
  • Uphold Core Values: Excellence, Performance, and Accountability.  These core values set the tone in everything we do, help us succeed on and off the field, make a difference in the community and provide the best guest experience in sports.  It is important that the person in the position commits themselves to these core values so that we can constantly move forward in the same direction – Together.

Physical/Environmental Requirements

  • Office: Working conditions are normal for an office environment.   Frequent evening, weekend and holiday work is required.
  • Gameday: Job requires employee to function in a high activity and heavily crowded outdoor professional sports venue. May work at heights. Employee will be exposed to inclement weather of varying degrees. While performing the duties of this job, the employee is regularly required to stand for long periods of time, walk long distances, and climb up/down stairs. The employee is required to stoop, kneel, crouch, or sit and must lift and/or move up to 45 pounds.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No. Do you have experience supporting C-level executives? If yes, please explain here...
2. Yes/No. Do you have management experience?


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Administration/General Management: Non-Profit Management
After-School Academy Enrichment Coordinator - Washington Nationals - Youth Baseball Academy (Washington, DC)

The After-School Academy Enrichment Coordinator is primarily responsible for overseeing a team of 3rd, 4th, 5th, or 6th grade scholar-athletes by directly implementing an effective study hall, taking the lead role in mentoring time (e.g. explaining the lesson to mentors and scholar-athletes at the start of mentoring time), creative and positive youth development, Team Time, and other activities, as requested, for the Academy’s after-school program. In addition, the After-School Academy Enrichment Coordinator will oversee and manage high-school/college-aged volunteers, meal time, and provide necessary support during all enrichment activities (e.g. mentoring, electives, etc.) associated with the Academy’s after-school program.  The After-School Academy Enrichment Coordinator should be well-versed in youth development and able to mentor volunteers.  Lastly, the After-School Academy Enrichment Coordinator must have the ability to manage behavioral challenges posed by scholar-athletes by using Advancing Youth Development and Responsive Classrooms practices.

The After-School Academy Enrichment Coordinator is expected to be at the Academy for after-school programming during the hours of 2:30pm to 7:30pm and will attend all Academy field-trips, as requested. The After-School Academy Enrichment Coordinator will also be expected to attend mandatory training and professional development programs provided by the Academy. 

Essential Duties and Responsibilities:

  • Take a lead role during study hall, mentoring time, meal time, gathering time/Team Time, field trips, and rainy day/cold weather activities.
  • Maintain supplies for the classroom and youth development/teambuilding-related activities.
  • Manage volunteers with respect to non-baseball/softball activities.
  • Participate in all field-trips to and from the Academy.
  • Coordinate with the appropriate After-School Academy Baseball/Softball Coordinator and other program staff for daily logistics and lesson plans.
  • Other duties as assigned.

Requirements:

Minimum Education and Experience Requirements

  • Required:  High school diploma or equivalent with 1+ years of relevant youth development experience.

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Demonstrated youth development experience
  • Ability to manage high school/college volunteers
  • Ability to be prepared and organized for every program day
  • Advanced knowledge of teambuilding activities
  • Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Demonstrated leadership and motivational skills
  • Embody the qualities of a strong role model for Academy volunteers and scholar-athletes
  • Strong written and verbal communication skills
  • At the Academy during the hours of 2:30pm to 7:30pm on Monday-Thursday

Physical/Environmental Requirements

Field: The work environment characteristics described here are representative of those an After-School Academy Enrichment Coordinator encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The After-School Academy Enrichment Coordinator will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the After-School Academy Enrichment Coordinator to function in a high activity sports venue. While performing the duties of this job, the After-School Academy Enrichment Coordinator is regularly required to stand for long periods of time, run, jump, and climb up/down stairs.

Note: When you apply for this job online, you will be required to answer the following questions:

1. 1.Yes/No. Do you live in DC, Maryland or Virginia?
2. 2.Yes/No. Do you have demonstrated youth experience and working with volunteers? If so, please explain.


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Administration/General Management: Non-Profit Management
After-School Academy Baseball/Softball Coordinator - Washington Nationals - Youth Baseball Academy (Washington, DC)

The After-School Academy Baseball/Softball Coordinator is responsible for using baseball and softball as vehicles for instilling traits of leadership, character development and teamwork for our scholar-athletes. The After-School Academy Baseball/Softball Coordinator will be responsible for effectively planning and implementing daily logistics, taking the lead role in mentoring time (e.g. explaining the lesson to mentors and scholar-athletes at the start of mentoring time), be the lead facilitator during all on-field baseball/softball activities, develop thorough and creative baseball/softball plans, other physical activities related to baseball/softball, Team Time, and other activities, as requested.  The After-School Academy Baseball/Softball Coordinator will oversee and manage college/high school-aged volunteer coaches, meal time, and provide necessary support during all enrichment activities (e.g. mentoring, electives, etc.) associated with the Academy’s after-school program. The After-School Academy Baseball/Softball Coordinator should be well-versed in youth development and able to mentor volunteer coaches.  Lastly, the After-School Academy Baseball/Softball Coordinator must have the ability to manage behavioral challenges posed by scholar-athletes by using Advancing Youth Development and Responsive Classrooms practices.

The After-School Academy Baseball/Softball Coordinator is expected to be at the Academy for after-school programming during the hours of 2:30pm to 7:30pm and will attend all academy field-trips, as requested. The After-School Academy Baseball/Softball Coordinator will also be expected to attend mandatory training and professional development programs provided by the Academy.

 

Essential Duties and Responsibilities:

  • Take a lead role during baseball/softball instruction, mentoring time, meal time, gathering time/Team Time, field trips, and rainy day/cold weather activities.
  • Maintain equipment for baseball/softball-and other physical activities.
  • Manage volunteer coaches with respect to baseball/softball activities.
  • Participate in field-trips to and from the Academy.
  • Coordinate with the appropriate After-School Academy Enrichment Coordinator and other program staff for daily logistics and lesson plans.
  • Other duties as assigned.

Requirements:

Minimum Education and Experience Requirements

  • Required:  High school diploma or equivalent with 2+ years of relevant baseball/softball coaching experience
  • Required:  1+ years of relevant youth development experience

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Required:  Demonstrated youth development experience
  • Required:  Ability to manage a staff including volunteer coaches
  • Required:  Ability to be prepared and organized for every program day
  • Preferred: Advanced knowledge of baseball/softball rules and coaching experience
  • Required:  Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Required:  Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Required:  Demonstrated leadership and motivational skills
  • Required:  Embody the qualities of a strong role model for Academy volunteers and scholar-athletes
  • Required:  Strong written and verbal communication skills
  • Required:  At the Academy during the hours of 2:30pm to 7:30pm on Monday-Thursday

Physical/Environmental Requirements

Field: The work environment characteristics described here are representative of those an After-School Academy Baseball/Softball Coordinator encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The After-School Academy Baseball/Softball Coordinator will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the After-School Academy Baseball/Softball Coordinator to function in a high activity sports venue. While performing the duties of this job, the After-School Academy Baseball/Softball Coordinator is regularly required to stand for long periods of time, run, jump, and climb up/down stairs.

Note: When you apply for this job online, you will be required to answer the following questions:

1. 1.Yes/No. Do you live in DC, Maryland or Virginia?
2. 2.Yes/No. Do you have demonstrated youth experience? If so, please explain.
3. 3.Yes/No. Do you have experience giving instruction in classroom and field settings?
4. 4.Yes/No. Do you have basic knowledge of baseball/softball rules with some coaching experience?


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