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Current available jobs in Administration/General Management:




Administration/General Management: Administrative/Executive Assistant
Associate, Media Relations - New York Mets (New York, NY)

JOB SUMMARY:
The Media Relations Associate will provide support to the full-time members of the Media Relations Department of the New York Mets. This is a short-term full-time position, from December 2017 through December 2018. The Associate will assist with the daily duties of the Department, which may include, but are not limited to the following responsibilities:

  • Daily Clips: Compile and send out a Daily Clips packet to all Mets front office employees and media members that cover the team. The packet includes all of that day’s daily newspaper articles about the Mets, and baseball in general, as well as any non-sports articles that mention the Mets, Citi Field and anything else that references the organization.
  •  Game Notes: Help compile parts of the daily games notes that are used by all media.
  • Video Clips:  Using a video service and their program, search video clips from news programs the day/night before and compile a video email of all Mets related stories.
  • Mets Magazine: Assist with writing and editing of our final game day publication.
  • Media Support: Responsible for setting up our press areas for home games. Will issue daily credentials and staff the press gate. Must make sure the press box is set up properly. After the game, will help distribute post-game notes, and assist the writers with any questions, research needs, or problems they may have.
  • Credentialing: Responsible for creating and distributing daily media credentials on game days.
  • Parking: Help compile and issue passes for the daily media parking list on game days.
  • Community Engagement: Assist our Community Engagement in securing media coverage for their events.
  • Media Guide: Help research and input information into our preseason media guide for the upcoming season.  Will also fact check and proofread certain sections of the book.
  • Postseason Guide: Responsible for inputting information and proofreading our Year in Review publication.
  • Off-Season Media/Charity Events: Assist in the planning of off-season fall/winter charity events. Assist in pitching different media off-season stories.
  • Office Support: Assist with the day-to-day functions of the department

 REQUIREMENTS

  • Undergraduate degree in Public Relations, Media Relations, Communications, Journalism, Sports Administration/Management, or another relevant major. 
  • Availability to work nights and weekends, as assigned, based on Mets schedule.
  • Fluency in Spanish and English (bilingual) is strongly preferred.

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. What excites you about this position?
3. What are your salary expectations for this position (range)?


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Administration/General Management: Administrative/Executive Assistant
Executive Assistant, Legal - New York Mets (Flushing, NY)

Summary:
The role of the Executive Assistant, Legal is to ensure an effective and efficient office and to represent the Executive Vice President, both internally and externally, in a manner that corresponds to the professional and highly confidential nature of the office.  This position provides highly skilled, responsible, diversified, confidential, full secretarial and administrative activities requiring considerable discretion and independent judgment

Essential Duties & Responsibilities:

  • Answers telephone, screens calls, and takes detailed messages. Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, occasional catering needs.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.  Acts as a gatekeeper (whenever possible) to visitors of the office.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Maintains system for processing legal invoices including budget coding, coordination and tracking of payment, maintaining logs and gathering signatures from external departments.
  • Makes business and personal travel arrangements and preparing detailed travel itineraries.
  • Organizes receipts, scans and processes monthly expense reports.
  • Processes ticket requests for business and personal use during the baseball season.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Coordinates vacation schedules and track days outside of the office (vacation, personal, sick) for entire legal department.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Assists with administration of benefits including submitting and tracking of health and dental insurance claims and flexible spending account claims.
  • Exercise independent judgment with respect to responsibilities and tasks delegated


Supervisory Responsibilities

  • This position will not have direct supervisory responsibilities but will require frequent coordination, and when appropriate direction, of the activities of third parties as necessary to accomplish the assigned tasks.

 

Qualifications:

  • Experience working in fast-paced, highly confidential environment with prior administrative assistant experience.
  • Excellent written and verbal communication skills.
  • Detail-oriented with good organizational skills, ability to multi-task, calendar, and previous experience with travel logistics.
  • Sound judgment and ability to tactfully exercise authority with respect to third parties as needed.

Education and/or Experience

  • BA or BS Degree preferred with an additional 2-5 years of experience working in an office environment providing administrative support and work in the area of Human Resources.
  • Candidate will need the flexibility to work beyond normal office hours on home game dates as needed.


Computer Skills

  • Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. What excites you about this position?
3. What are your salary expectations for this position (range)?


Apply for this position      |      Go back job listings


Administration/General Management: Administrative/Executive Assistant
Executive Assistant - Oakland Athletics (Oakland, CA)

Executive Assistant

Department: Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations

Reports to: VP of Corporate Partnerships & Hospitality and VP of Strategy & Business Operations and VP of People Operations

Job Classification:  Non-Exempt

City/State: Oakland, CA                    

Description:

The Oakland Athletics are currently seeking a Full-Time Executive Assistant. This position will assist with three departments including Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations. The Executive Assistant will report directly to each department heads. The Executive Assistant is responsible for performing administrative duties including scheduling, setting up appointments, assisting with phone calls, meetings, etc. 

Responsibilities:

•Maintain Corporate Partnerships & Hospitality, Strategy & Business Operations and People Operations departments including scheduling meetings, operating telephones, incoming and outgoing mail, maintaining filing systems, responding to emails and ordering office supplies
• Assist with communication with staff throughout the organization
• Track, monitor and prioritize all communication on a daily basis and provide follow-up and reminders for all departments
• Assist with communication to internal and external contacts including community personnel and season ticket holders
• Assist with maintaining contact lists and responding to inquiries
• Research and gather information as needed
• Assist in special projects and event planning as requested 
• Assist and coordinate requests from the 3 departments with various projects
• Coordinate and distribute materials for meetings 
• Perform other duties as assigned

Qualifications/Requirements:

• Bachelor’s Degree required or relevant experience preferred
• Minimum of 1-3 years of experience
• Strong verbal and written communication skills
• Strong organizational skills, time management and attention to detail
• Self-starter and multi-task oriented
• Ability to prioritize and support multiple departments
• Candidates must be enthusiastic with strong work ethic and desire to work and advance in sports
• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• Ability to work flexible hours including nights, weekends, and holidays

The Oakland A’s are an Equal Opportunity Employer


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