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Current available jobs in Administration/General Management:





Administration/General Management: Administrative/Executive Assistant
Executive Assistant, President of Business Operations - Chicago Cubs (Chicago, IL)

ROLE

This position is responsible for providing organizational and administrative support to the President – Business Operations.  This role also provides scheduling, organization, and coordination of meetings and events pursuant to business relationships.

RESPONSIBILITIES

  • Provide organizational and administrative support to President – Business Operations, including correspondence, phone screening, filing, corporate organization, expense tracking and processing, ticket orders and maintaining calendars.
  • Coordinate, schedule and support events, meetings, entertainment activities, and logistics – including scheduling appropriate facilities – for Cubs meetings.
  • Act as day-of-event point of contact for meetings to ensure seamless execution/delivery of objectives and as day-of-game liaison for ballpark visits.
  • Establish strong working relationships with management and Associates throughout the organization.
  • Assist in the transactional management of budgeting and expense monitoring as needed.
  • Assist other members of the senior executive leadership team as needed.

REQUIRED QUALIFICATIONS

  • A four-year undergraduate degree from an accredited university or college.
  • 5 years experience supporting the most senior executive(s) in an organization.
  • Demonstrated interpersonal and team building skills among all organizational levels.
  • Demonstrated fluency on Microsoft Word, Outlook, Excel and Power Point.
  • Demonstrated communication and writing skills.
  • Demonstrated ability to work in an organized manner and manage time efficiently and effectively.
  • Demonstrated ability to maintain confidentiality.
  • Ability to work non-standard hours, including nights, weekends, game days and travel.

PREFERRED QUALIFICATIONS

  • Prior experience working in the sports industry.
  • Problem solving and on-the-spot troubleshooting expertise.
  • Poise and professional presence. 

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Administration/General Management: Human Resources Generalist
Associate, Human Resources - Los Angeles Dodgers (Los Angeles, CA)

Title: Associate, Human Resources
Department: Human Resources
Status: Part Time
Reports to: Sr. Director, Human Resources
Posting Date: April 16, 2015
Deadline: April 26, 2015

The Associate, Human Resources will assist the department with a wide range of projects related to HR compliance, recruiting, onboarding/orientation and employee benefits. In this position, the intern will learn how to apply skills acquired in school and apply them in a professional setting.

Job Functions:

• Review, revise and post job openings to TeamWorks Online
• Revise and perform analysis on existing job descriptions for various departments
• Assist with auditing of I9’s
• Assist with the employee Wellness Program
• Answer high volume of calls throughout the day and at the reception desk
• Participate in the On-boarding process
• Create department policy and procedures manual
• Perform other duties as assigned

Basic Requirements/Qualifications:

• Currently enrolled in a undergraduate or graduate degree program that provides credit for completing an internship
• Ability to interact and work with staff at all levels
• Ability to analyze data and provide recommendations
• Recognizing and maintaining confidentiality of work materials and issues as appropriate
• Ability to provide careful attention to detail is critical
• Strong interpersonal, verbal and communication skills
• Proficient in Microsoft Office and internet applications

Time Commitment

• 15-24 hours per week
• Available May through August

All offers of employment are contingent upon the satisfactory completion of a background screening.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Will you receive school credit for this internship?


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Information Technology - Los Angeles Dodgers (Los Angeles, CA)

Title: Administrative Assistant, Information Technology
Department: Information Technology
Status: Full Time
Reports to: Vice President, Information Technology
Posting Date: April 15, 2015
Deadline: April 25, 2015

The Administrative Assistant, Information Technology will perform administrative and clerical duties necessary for the day-to-day operations of the IT Department.

Job Functions:

• Assist the Senior Director of Information Technology in operating the IT Department
• Route incoming mail and prepare outgoing mail and correspondence
• Compose and type routine correspondence
• Make copies of correspondence or other printed materials
• Organize and maintain file system
• Answer and screen department telephone calls and arranges conference calls
• Assist with recording and routing 1st level help desk support calls to technicians
• Coordinate department schedules and make appointments
• Greet scheduled visitors and escorts to appropriate area or person
• Arrange and coordinate travel schedules and reservations
• Coordinate meetings, prepare agendas, reserve facilities, and record minutes of meetings
• Coordinate trade events for vendors
• Record and update budget reconciliation worksheets for credits and expenses
• Request quotes and product information from vendors and manufactures
• Order and modify approved mobile phone services for employees
• Generate and submit approved Purchase Orders for the IT Department
• Submit department expense reports
• Perform all other duties as assigned


Basic Requirements/Qualifications:

• High school diploma, GED or the equivalent
• Minimum two to three years’ work experience as an administrative assistant or related field
• Able to effectively perform tasks on Excel, Word, and Internet applications
• Able to understand documents such as operating, maintenance, and procedure manuals
• Able to write routine reports and correspondence with careful attention to detail
• Excellent English (oral and written) communication skills
• Ability to perform multiple tasks in fast paced environment
• Must have a can-do attitude and be willing to complete tasks as requested
• Recognize and maintain confidentiality of work materials and issues as appropriate
• Interpersonal skills and ability to interact and work with staff at all levels
• Ability to work in tandem with internal and external customers, with a positive customer service attitude
• Possess excellent communication, organizational and interpersonal skills

All offers of employment are contingent upon the satisfactory completion of a background screening.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have two to three years related experience?

Closing Date: 2015-04-26


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Administration/General Management: Receptionist/Switchboard
Event Management Center (EMC) Dispatcher- Guest Services - The San Diego Padres (San Diego, CA)

DUTIES & RESPONSIBILITIES:

·To consistently provide a ballpark experience that exceeds guests’ expectations by using good judgement and common sense without comprimising facility safety and security

·Serves a communication liaison between Guest Services Team Members and ballpark services (i.e. engineering, housekeeping, security, medical, etc.). 

·Responds to all Team Member communications via two-way radio, phone, ISS mobile devices, text or instant message.  As needed, the EMC Dispatcher will work in partnership with the EMC Manager to ensure that the appropriate ballpark services are deployed to the incident.

·Manages radio communication on Event Services and Guest Services channels, as well as other mediums such as telephone, ISS mobile devices, as well text and instant messages.

·Work in concert with the EMC Manager and service providers to ensure that the appropriate resources are deployed to various locations during events

·Responds to Team Members inquires about ballpark policies, promotions and events.

·ith the assistance of EMC Manager, troubleshoots incidents that occur inside the ballpark or surrounding Padres parking venues.

·Documents appropriate game day communications and instances in ISS Incident Manager.

·At the conclusion of each event, compiles and submits appropriate reports and other game day documentation.

·Assume other duties and responsibilities as assigned by Padres Management.

JOB REQUIREMENTSMust meet the following minimum requirements:                                                      

·Previous radio dispatch experience is preferred.

·At least three (3) year of customer service experience in a fast-paced, busy environment and able to handle a variety of customer demands and needs in a professional manner.

·Ability to multitask in a high pressure and fast pace environment.

·Punctual and reliable attendance.

·Be available to work a variety of shifts including days, evenings, weekends, holidays and requested overtime.

·Maintain a neat, professional appearance as outlined by the San Diego Padres Organization.

·Ability to read, understand and communicate Petco Park policies and procedures or other ballpark information.

·Strong verbal and written communication skills.

·Basic computer skills in Microsoft Work, Excel and Outlook.

·Possess positive attitude and strong ability to work well with co-workers and supervisors in a team environment.

·Successfully pass a pre-employment screening including background check, past employment verification and substance testing.

·Fluently bi-lingual in English and Spanish is a plus.

The San Diego Padres are an equal opportunity employer.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have a minimum of 2 years dispatching experience? Yes/No
2. Do you have a minimum of 3 years in customer service? Yes/No


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