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Current available jobs in Administration/General Management:





Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Player Development - Oakland Athletics, Minor League (Mesa, AZ)

The Oakland Athletics are currently seeking a full-time Administrative Assistant, Player Development located in Mesa, AZ.  This position will report directly to the Director of Minor League Operations and will be responsible for, but not limited to the following:

Administrative Responsibilities:

• Greet visitors to Fitch Park Complex and provide general information, answer questions and direct individuals to appropriate party as necessary.
• Perform general administrative duties including answering phones, typing, copying, scanning, filing, etc.
• Order and maintain adequate inventory of office equipment and supplies.
• Sort and distribute mail, UPS, or Fed Ex deliveries.
• Other duties as assigned.

Minor League Operations Responsibilities:

• Update all minor league rosters and roster board located at Fitch Park Complex.
• Assist Athletic Trainers with scanning of documents for medical program.
• Coordinate with Director of Minor League Operations spring training reporting information for minor league staff, players and umpires.
• Maintain and update master minor league phone list and end of season address list.
• Assist with development and production of minor league player development spring training manual.
• Produce master game schedule for entire organization.
• Coordinate and assist with weekly per diem paid to players and staff during spring training, extended spring, mini camp and instructional league.
• Other duties as assigned.

Qualifications and Requirements:

• High School Graduate or it’s equivalent
• 2+ years of administrative experience
• Excellent organizational skills
• Detail oriented, ability to prioritize work and work independently
• Excellent communication skills and good with people
• Demonstrated computer proficiency in Microsoft Word, Excel and Email
• Ability to work weekends, holidays and various evenings

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No: Do you have 2+ years of administrative experience?


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Administration/General Management: Administrative/Executive Assistant
Assistant, Petco Park Events - San Diego Padres (San Diego, CA)

DUTIES & RESPONSIBILITIES:

·Assists with all department administrative duties including processing department paperwork, event contracts, vendor agreement forms and electronic filling on department hard drive

·Manages event inventory and storage to include maintenance and organization of event décor (vases, lighting, props, furniture, etc.)

·Assists with all internal event requests and scheduling process

·Coordinates small special events

·Maintains client contacts and sends thank you gifts

·Assists with event sales process and fulfillment

·Run various errands related to event planning

·Other duties as assigned

JOB REQUIREMENTS:  Must meet the following minimum requirements:

·Minimum of a 4-year Bachelor’s degree or educational equivalent in hospitality and tourism, communication, business administration, marketing or other closely related field.

·Proficient to advanced computer skills in Microsoft Office including Word, Excel, and Outlook.

·General knowledge of office skills, use of office equipment (copier, laser printers, fax machine, telephones, computers).

·Strong personnel management, collaboration, communication, time management and organizational skills.  Proven ability to multi-task and manage projects on strict deadlines.

·Excellent written and verbal skills.  Proven ability to correctly use punctuation and grammar.

·Minimum physical requirements:  able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 50 pounds.

·Possess high degree of discretion, integrity, professionalism, and accountability.

·Consistent, punctual and regular attendance.

·Professional image and demeanor.

·Strong ability to work with others in a collaborative, respectful manner.

·Must have a valid driver’s license

·Able to work flexible hours including evenings, weekends, holidays and extended hours as needed.

·Able to travel as needed.

The San Diego Padres are an Equal Opportunity Employer.


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Administration/General Management: Office Manager
Assistant, Special Projects - San Diego Padres (San Diego, CA)

DUTIES & RESPONSIBILITIES:

·Supports Vice President, Ballpark Operations on a variety of special projects and tasks. Projects include but are not limited to: Facility Capital Improvement and Construction Projects, Deferred Maintenance, Energy Efficiency and Sustainable Best Practices research projects.

·Successfully and independently tracks and performs assigned tasks within a project or program. Tracks multiple task or project deadlines and alerts manager in advance of conflicts.

·Provides general administrative support to the project teams including scheduling meetings, documenting and distributing meeting notes and minutes, architectural drawing reproduction and developing project schedules and/ or master calendars.

·Reviews, copies, adjusts architectural drawings as requested.

·Serves as a Vice President representative and liaison in communicating with all internal and external parties involved in special projects, including VP, Directors, and Contractors and Sub-Contractors.

·Completes assignments on schedule and within the allotted budget or hours.

·Collaborates with other departments within the organization to strategically create positive publicity for the Club.

·Represents the Club in a positive and professional manner at all times.

·Other duties as assigned.

JOB REQUIREMENTSMust meet the following minimum requirements:

·Bachelor’s  Degree, or education equivalent, preferably in Architecture, Construction Management, Logistics and Operations, or Business Administration

·Minimum 1 year previous experience in a related field or industry

·Proficient computer skills in Microsoft Office including Word, Excel, and Outlook.  Experience in AutoCAD a plus.

·General knowledge of office skills, use of office equipment (copier, laser printers, fax machine, telephones, computers).

·Strong collaboration, communication, time management and organizational skills.  Proven ability to multi-task and manage projects on strict deadlines.

·Extremely proactive and ambitious. Strong desire to learn about stadium operations and grow in career.

·Excellent written and verbal skills.  Proven ability to correctly use punctuation and grammar.

·Minimum physical requirements:  able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 25 pounds.

·Fluently bilingual in English/Spanish a plus.

·Possess high degree of discretion, integrity, professionalism, and accountability.

·Consistent, punctual and regular attendance.

·Professional image and demeanor.

·Strong ability to work with others in a collaborative, respectful manner.

·Able to work flexible hours including evenings, weekends, holidays and overtime as needed.

·Able to travel as needed.

The San Diego Padres are an Equal Opportunity Employer.


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Ticket Sales Department - St. Louis Cardinals (St. Louis, MO)

Summary of Responsibilities:

This position will provide administrative support to the Director of Ticket Sales & Alumni Relations, Director of Tickets Sales & Service, and Director of Client Relations.  The qualified candidate will provide support with numerous special projects to the Ticket Sales & Services Department as a whole, including department administration of budget tracking and invoices, organize and coordinate multiple events, coordinate contracts for Group and Season needs, create and maintain reports, and create and process all ticket offer checklists.

 Essential Functions of the Job:

  • Maintain budget tacking and invoices for numerous Ticket Sales cost centers.
  • Organize and coordinate multiple events, including the Radio Personality Luncheon, Season Ticket Holder & Group VIP Dinners, Ballpark Founders Event, Group Leader Trip, Direct Sales Rep Interview day, and others.
  • Coordinate weekly invoices for All-Inclusive tickets and other miscellaneous invoicing needs.
  • Coordinate contracts for Group Consignment tickets and Season Ticket Ballpark Founders partners.
  • Create and maintain effective reports for Homestand activities, Ticket Development sales, and other weekly/monthly/annual sales reports.
  • Create and process all Ticket Offer Checklists, which allows Ticket Services to create all special ticket offers.
  • Support the Ticket Sales Department as needed in an administrative capacity and on special projects.
  • Perform other duties as assigned.

Education and Experience Preferred:

  • Bachelor’s degree in Communications, Media Relations, or related field; or combination of education and experience
  • 4 years administrative experience support multiple individuals and a department
  • 2+ years graphic design experience
  • 3 years experience working with community, civic leaders, and customer service
  • Experience creating and proofing presentations and correspondence
  • Experience monitoring department budgets; creating reports
  • Experience in Adobe Photoshop, Illustrator, and InDesign
  • Understanding of reporting and ability to set up reports in Tickets.com system
  • Microsoft Office Expert, particularly with creating presentations and spreadsheets
  • Strong aptitude to learn computer software ideal and ability to do graphic design helpful
  • Excellent organizational skills, attention to detail and ability to multitask

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes or No: Do you have 4 years of administrative experience? If so, please explain.
2. Yes or No: Do you have 2 years of graphic design experience? If so, please explain.
3. Yes or No: Do you have experience creating/proofing presentations and correspondence, and monitoring budgets? If yes please explain.


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