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Administration/General Management: Receptionist/Switchboard
Part Time Receptionist - Houston Astros Baseball Club (Houston, TX)

 

The Houston Astros are looking for Part Time Receptionists to work during office hours in the lobby and as a backup for other receptionists, as well as during games (including pregame).

 

Daytime Office Hours (8:30 am – 5:30 pm, Monday - Friday)

This position will primarily be responsible for greeting and directing those who visit our offices and MINUTE MAID PARK through Union Station during usual daytime office hours, while handling a wide range of telephone inquiries by forwarding callers to appropriate personnel, giving information to callers, and scheduling appointments. The position will also provide general clerical and administrative support to the human resources department and other departments.

This is a part-time/on-call position. This requires someone with a FLEXIBLE schedule and a willingness to come in with limited notice.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Answering questions about the organization and providing callers and visitors with address, directions, and other general information
  • Welcoming on-site visitors and announcing visitors to appropriate personnel as well as checking them in through the Easy Lobby system.
  • Helping ensure the safety and security of the stadium, staff, and fans by following proper security protocol
  • Updating appointment calendars
  • Coordinating conference calls and meetings
  • Performing other clerical duties as needed, such as filing, photocopying, and collating

 

Game Time Hours (varies depending on start times and game: Evening Games – 4:00 pm on, Saturday Games – 3:00 pm on, Day Games – 11:00 am on)

This position will primarily be responsible for greeting and directing those who visit MINUTE MAID PARK through Union Station Lobby right before and during games, while handling a wide range of telephone inquiries by forwarding callers to appropriate personnel and giving information to callers (such as directions to the stadium and parking information). This position may also assist our Guest Services staff as they welcome fans into the stadium through our Union Station Lobby.


IDEAL CANDIDATE

The ideal candidate for both of these opportunities is organized and works well under pressure. Has that, "Never let 'em see you sweat," mentality combined with a pleasant personality! This person should also be someone that is sensitive to their surroundings and able to manage different personality types.

The ideal candidate will also have a minimum one-year general office experience in a fast paced environment. The selected candidate must be a team player in the strongest sense of the words, and possess EXCELLENT communication skills with a matching personality. The ability to handle multiple tasks efficiently and in a timely manner is required.

Proficiency with Microsoft Word, Excel, and PowerPoint are a plus.

If you are a high energy professional interested in representing the Astros in this high profile role, please submit your cover letter and resume to this website.

Due to the on-call nature of this position, we can only consider local candidates.

Note: When you apply for this job online, you will be required to answer the following questions:

1. How flexible is your schedule? (Please Describe)
2. Would you be able to work the Daytime Office Hours or the Game Time Hours?
3. Sometimes this position requires you to come in with little notice. How much advance notice would you need?
4. Have you worked in a similar position? (Please Describe)
5. Have you ever used Easy Lobby or a similar program for checking visitors in?


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Legal - New York Mets (Flushing, NY)

Job Title: Administrative Assistant, Legal
Department: Legal
Location: Flushing, NY: Citi Field
Reports To: V.P., Deputy General Counsel, Senior Counsel,
and Legal Counsel
FLSA Status: Non-Exempt
Date Opened: April, 2014
 

Summary
Assists and provides support by performing clerical and other similar work.

Essential Duties and Responsibilities
Maintain strict confidentiality of department and organizational information and matters.

Monitor incoming telephone calls for three attorneys and return calls as assigned.

Create and maintain spreadsheets and logs for Mets and Cyclones advertising contracts, releases, checks mailed, immigration projects and subpoena requests.

Assist in completing contract templates for the Mets and Cyclones.

Input revisions to legal documents and correspondences.

Process check requests, expenses, state filings and payments.

Maintain and update legal department calendar and attorneys’ calendars and to do lists.

Organize internal files, maintain database of key legal department documents (including linking spreadsheet to PDF versions of documents), and administer document retention and archiving process for the legal department.

Take dictation and prepare basic cover letters.

Have ability to meet deadlines under high pressure circumstances.

Type, photocopy, file, fax, process and package outgoing mail (via Fed-ex, UPS and regular mail).

Coordinate scheduling for meetings, hearings and depositions, as assigned.

Identify key information and action items in litigation reports provided by outside counsel.

Prepare simple legal forms.

Travel to Secretary of State and foreign consulate offices to handle formalization of international documents.

Gather information for litigation, including in response to document production requests.

Order office supplies for the Legal Department.

Provide additional assistance to members of the Legal Department, as assigned.

Other duties as assigned.


Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
4-Year College Degree Preferred

Language Skills
The ideal candidate should possess excellent communication skills with attorneys and members of other departments as well as third parties. Ability to read and comprehend instructions. Ability to read and write correspondence and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization in person and over the phone. Ability to manage incoming and outgoing telephone calls and appropriately handle inquiries from the public, unions, opposing counsel and others.

Computer Skills
Proficient in Microsoft Office Programs such as Excel, PowerPoint, Word, and Outlook.

Other Skills and Abilities
Works well with multiple attorneys and communicates well regarding department and attorney priorities.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop or kneel. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

 

Note: When you apply for this job online, you will be required to answer the following questions:

1. Describe how you would handle a difficult client?
2. Tell us something about yourself that you don't list on your resume.
3. What are you looking for in terms of career development?
4. Have you ever had to meet a deadline or had to work under pressure? Please explain the steps you had to take to meet that deadline.
5. What qualifications do you have that you believe will make you successful in this position?


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Administration/General Management: Non-Profit Management
After-School Academy Coach (Washington Nationals Youth Baseball Academy) - Washington Nationals (Washington, DC)

Summary:

The After-School Academy Coach, Youth Baseball Academy is responsible for the supervision of scholar-athletes, baseball-specific skill instruction, providing a safe, after-school environment, and serving as a positive role model. The Coach will work directly with scholar-athletes, program volunteers, and programmatic partners, and will receive support from the Academy Program Manager and other staff as needed. In addition to overseeing study hall and meal time activities, this position’s primary responsibility will be implementing the baseball/softball and physical fitness programming for a team of fifteen (15) 3rd or 4th grade scholar-athletes. The Coach will also interact with the Academy’s entire scholar-athlete population and their families.

The After-School Academy Coach is expected to be at the Academy during the hours of 3:00pm to 7:30pm on Mondays, Tuesdays, and Thursdays as well as attending weekly staff meetings on other days, as scheduled. The Coach will also be expected to attend mandatory training and professional development programs provided by the Academy. After-School Academy Coaches will also have the opportunity to be a part of Summer Academy Staff. The Academy operates a Summer Academy, which will take place five days a week for approximately 5 weeks in the summer from June 30th until August 1st.

Essential Duties and Responsibilities:

  • Lead a team of 15 scholar-athletes
  • Instruct daily baseball/softball and other predetermined physical activities
  • Monitor and assist scholar-athletes during study hall, meal time, mentoring time, other programming activities, and transition between activities
  • Participate as needed in daily transportation of scholar-athletes to and from the Academy
  • Attend weekly staff meetings
  • Other duties as assigned

Requirements:
Minimum Education and Experience Requirements

  • At least 18 years of age
  • High School Diploma or GED – college degree preferred
  • Ability to pass a criminal background check


Knowledge, Skills, and Abilities necessary to perform essential functions

  • Demonstrated youth development experience
  • Ability to lead a group of 15 children by giving instruction in classroom and field settings
  • Demonstrate the ability to be prepared and organized for every program day
  • Basic knowledge of baseball/softball rules with some coaching experience - deep knowledge and experience preferred
  • Demonstrated experience and emotional commitment to working with youth and families in a low-income, urban community
  • Commitment to achieving the articulated objectives of the Academy for scholar-athletes, staff, and the community at-large
  • Demonstrated leadership and motivational skills
  • Embody the qualities of a strong role model for the Academy’s scholar-athletes
  • Strong written and verbal communication skills

Physical/Environmental Requirements

  • Field: The work environment characteristics described here are representative of those an After-School Academy Coach encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The After-School Academy Coach will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the After-School Academy Coach to function in a high activity sports venue. While performing the duties of this job, the After-School Academy Coach is regularly required to stand for long periods of time, run, jump, and climb up/down stairs.


 

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No. Do you live in DC, Maryland or Virginia?
2. Yes/No. Do you have demonstrated youth experience? If so, please explain.
3. Yes/No. Do you have experience giving instruction in classroom and field settings?
4. Yes/No. Do you have basic knowledge of baseball/softball rules with some coaching experience?


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