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Current available jobs in Administration/General Management:




Administration/General Management: Administrative/Executive Assistant
Executive Administrative Assistant - Cincinnati Reds (Cincinnati, OH)

Department:   Executive

Job Title:        Executive Administrative Assistant

Reports to:     Chief Operating Officer (COO)

Job Purpose: This position provides and coordinates administrative and secretarial support for the COO.

Essential Duties and Responsibilities:

  • Schedule and organize business and personal meetings which includes the management of the COO’s calendar.
  • Perform general office duties including typing; copying and filing correspondence, memos, letters, etc.
  • Read Executive e-mails and prepare daily Executive folder.
  • Screen incoming calls and correspondence and respond independently when possible by drafting written responses or replies by phone or e-mail as necessary.
  • Type general correspondences, memos, charts, tables, graphs, business plans, etc. and proofread copy for spelling, grammar and layout while making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Create and maintain filing.
  • Prepare travel documents including detailed itineraries, travel reimbursements and the documentation of corporate credit card expenses.
  • Act as a liaison with other departments to the executive office and outside agencies.
  • Sort and distribute mail.
  • Answer routine inquiries to both internal and external customers using discretion, professionalism and exceptional customer service. This includes greeting general public in person and on the telephone as well as providing general information, answering questions, directing individuals to appropriate parties as necessary and accepting complaints then taking appropriate corrective action.
  • Order and maintain adequate inventory of office equipment and supplies for executive office.
  • Attend weekly and monthly Business Operations meetings and record minutes for both.
  • Coordinate charity donations and requests received through the COO office.
  • Perform other related duties, as required by the COO, which may change periodically.

Experience, Education and Licensure:

  • Bachelor’s degree preferred.
  • Two to three years’ experience as a project manager, Executive Administrative Assistant or equivalent required. 

Knowledge, Skills, and Abilities:

  • Attention to detail and organizational skills such as typing, filing and scheduling are paramount to this position.
  • Must be able to perform duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies and managing special projects.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations and information. Position continually requires demonstrated poise, tact and diplomacy.
  • Strong teamwork and relationship management skills; work effectively with all personalities.
  • Must be able to interact with a diverse group of important external callers.
  • Ability to be flexible and resourceful in response to changing priorities and needs.
  • Independent judgment is required to plan, prioritize and organize a diversified workload.
  • Work requires an extensive knowledge of business and an excellent command of the English language.
  • Must have knowledge of office administrative procedures and knowledge of use and operation of standard office equipment.
  • Must have knowledge of a variety of computer software applications including, but not limited to, Microsoft Office Suite, with emphasis in word processing, spreadsheets, database, Outlook and presentation software.
  • Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems and prioritize work.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Work Environment:

  • Work is normally performed in a typical interior/office work environment however employee may have “game-day” responsibilities where the employee may be exposed to weather conditions prevalent at the time.
  • Hours may include nights, weekends and holidays.

 Expectations:

  • Adhere to Company organization policies and procedures
  • Act as a role model within and outside the organization
  • Performs duties as workload necessitates
  • Demonstrate flexible and efficient time management and ability to prioritize workload
  • Meet department productivity standards

 Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The above description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Additional duties, as assigned, may become part of the job function. The duties listed above is, therefore, a partial representation not intended to be an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

 

Equal Opportunity Employer

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have two to three years’ experience as a project manager, Executive Administrative Assistant or equivalent?
2. Describe your experience.
3. Do you have experience using Microsoft Office Suite, with emphasis in word processing, spreadsheets, database, Outlook and presentation software?
4. Decribe your experience with Microsoft Office Suite.


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Administration/General Management: Administrative/Executive Assistant
PT- Administrative Assistant- Accounting - Houston Astros/Washington Nationals- The Ballpark of the Palm Beaches (West Palm Beach, FL)

This is a part-time, seasonal position.

Department: Accounting
Supervisor: Director, Accounting
Classification: Part-Time, Seasonal, Non-Exempt

This Ballpark of the Palm Beaches is the future Spring Training home to the Houston Astros and Washington Nationals.  This two-team location will be a state-of-the-art facility designed for year-round use through Spring Training games, amateur baseball, non-baseball sporting events, community events along with banquets, corporate events, weddings and more.This position is responsible for providing direct support to the Director of Accounting handling day-to-day administrative and clerical support.

Essential Duties/Job Requirements:
• Provide support and work closely with Director of Accounting.
• Ability to prepare monthly bank reconciliations.
• Experience paying bills through an accounting software package.
• Answer, screen and direct calls; handle routine inquiries.
• Perform general administrative functions to include: filing, drafting correspondence, ordering office supplies, mail,
• Schedule appointments/maintain calendar for senior management.
• Coordinate various ancillary services for HW Spring Training Complex, LLC.
• Ability to work irregular/extended hours, including nights, weekends and holidays as needed.
• Other duties as assigned.

Qualifications:
• High school diploma or GED required.
• Minimum one-year experience performing Accounting bookkeeping/clerical work.
• Strong working knowledge of QuickBooks Accounting Software.
• Ability to maintain complete confidentiality and discretion in business relationships and exercise sound judgment.
• Well-developed interpersonal skills; professionalism.
• Exceptional attention to detail.
• Able to handle multiple tasks simultaneously in fast-paced environment while meeting tight deadlines.
• Strong working knowledge of Microsoft Office.
• Ability to work independently and as a team member.
• Must be reliable and exhibit commitment to meeting the work schedule; including nights, weekends and holidays as needed.
• Bilingual is a plus.

Physical Requirements of the Job:
• Ability to sit/stand for extended periods of time. 
• Ability to reach for specific work objects within the local work area.
• Specific vision abilities required by this job include close and focused vision.
• Majority of time spent in indoor, climate-controlled office environment.


Note: This position was originally posted on the Houston Astros employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Houston Astros employment site.

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Administration/General Management: Human Resources Generalist
Human Resources Intern (2017 Season) - Indians Sportservice at Progressive Field home of the Cleveland Indians (Cleveland, OH)

Sportservice, the food and beverage partner of The Cleveland Indians, is currently scouting for a professional interested in pursuing human resources as a career choice to fill this part-time seasonal position. This opportunity would allow the individual selected hands on experience in the challenging and fast-paced hospitality industry.

Primary role and Responsibilities: The HR Assistant provides a variety of clerical, coordination, and administrative activities in support of the Human Resources Department for Delaware North at Progressive Field including the areas of recruiting, file maintenance and compliance, training, coaching and employee relations.

Key role: Perform varied payroll and administrative duties, including maintenance of timekeeping system. Record, check and balance time sheets and process wage changes and adjustments for weekly payroll.

Duties include:  Check personnel-related documents for accuracy and completeness, maintain employee files and records of a confidential nature. Answers general questions and inquires in all area of human resources.  Processes various applications, employment, enrollment, pay change, informational and other confidential forms and records. Maintains and distributes as appropriate, policy and procedure manuals and other communications. Assist with recruiting functions, provides assistance for orientation and training classes.

Position Requirements:
The ideal candidate will be detail oriented, and have previous exposure to and interest in training and/or human resources. Exceptional computer skills required. The person chosen for this position needs to possess the ability to work in a fast-paced environment with constantly changing priorities. College level human resources coursework or practical HR experience preferred. If you are able to maintain confidence and professionalism and are interested in building your career foundation, please apply today.

Delaware North Sportservice is an equal opportunity employer, utilizing background checks and drug-screening as part of the pre-employment process.

Progressive Field in a non-smoking facility. Associates are prohibited from using tobacco products while on company time and while on company property.

We have many part-time seasonal positions currently posted, your qualifications will be reviewed and considered for all available positions. Please only apply for the position you feel best suits your interests.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No: Are you 16 years of age or older?
2. Yes/No: Are you 18 years of age or older?
3. Yes/No: Are you 19 years of age or older?
4. Yes/No: Are you 21 years of age or older?
5. Yes/No: Do you have previous experience in HR/Payroll?
6. Yes/No: Are you available to work January through October?
7. Yes/No: Do you have local housing available?
8. Yes/No: Are you available to work evenings, weekends, and holidays?


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Ballpark Operations - New York Mets (Flushing, NY)

Summary:

Provides administrative support to Ballpark Operations office staff. Assists with all functions of Ballpark Operations.

Essential Duties & Responsibilities:

  • Answer phones, draft letters and memos, and maintain calendar for Vice President & Executive Director of Ballpark Operations.
  • Coordinate departmental meetings, manage schedules and arrange meetings.
  • Oversee department access passes and parking.
  • Responsible for departmental filing, mailing, faxing and copying.
  • Fulfill ticket and parking requests.
  • Coordinate charity donations and requests.
  • Maintain updated union staff contact information.
  • Assist Ballpark Operations staff with daily tasks.
  • Responsible for ordering, inventorying and distribution of union uniforms.
  • Assist with preparation of departmental budget, periodic budget reforecasts, and invoicing.
  • Process departmental check requests, expenses and payments.
  • Responsible for utilizing our internal work order system.

Qualifications:

  • Bachelor’s degree required.
  • Must be able to work for the duration of all Mets home games and other events/promotions throughout the year, as required.
  • Professional demeanor and excellent verbal and written communication skills required.
  • Must be a creative, detail-oriented “people person” capable of working on multiple projects simultaneously.
  • Must possess the ability to meet deadlines under high pressure circumstances.
  • Must be team-oriented, extremely motivated and able to work independently.
  • Must possess a strong working knowledge of MS Office software, with an emphasis on Excel.

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. What do you look for in a manager/supervisor?
3. Do you have an Undergraduate degree?


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Baseball Operations - New York Mets (Flushing, NY)

Summary:

Responsible for providing administrative support to the Senior Vice President, Assistant General Manager, as well as other members of the Baseball Operations Department.

Essential Duties & Responsibilities:

  • Provide administrative support to Senior Vice President, Assistant General Manager including - scheduling meetings, managing a calendar, screening telephone calls, preparing travel arrangements, responding to resume letters, and assisting with expense reports.
  • Process departmental check requests and invoice payments.
  • Coordinate departmental meetings and conference calls, as assigned.
  • Organize internal files, creating and maintaining spreadsheets, as needed.
  • Assist with preparation of departmental budget and with periodic budget reforecasts.
  • Assist Director of Team Travel with hotel, car rental and other travel-related invoice processing, Major League player reimbursements and Major League player and staff ticket issues.
  • Assist Manager, Baseball Administration with employee contract processing, Major League Player’s Family/Wives program, Citi Field Family Rooms, MLB paperwork processing, and Major League player paperwork processing.
  • Coordinate Professional Scouting department’s expense report processing.
  • Provide general administrative support to other members of the Baseball Operations Department to ensure effective and efficient operations.
  • Travel to Spring Training for one (1) week to assist with player paperwork processing.
  • Must occasionally provide administrative support during Mets home games.

Qualifications:

  • Associates Degree and prior work experience in a business environment.
  • Strong verbal and written communication skills.
  • Strong analytical, organizational and multi-tasking skills with attention to detail.
  • MS Office software proficient - especially in Excel.
  • Ability to work independently and interact positively as part of a team.
  • Ability to be discreet and maintain confidentiality.
  • Ability to speak Spanish not required, but a plus.

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. What excites you about this position?
3. What are you looking for in terms of career development?


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Venue Services & Operations - New York Mets (Flushing, NY)

Department: Venue Services
Supervisor: Senior Vice President, Venue Services & Operations
Location: Citi Field; Flushing, NY

Summary:
Provides administrative support to the Senior Vice President, Venue Services & Operations. Assists with all functions of Venue Services & Operations.

Essential Duties & Responsibilities:

  • Answer phones, type letters and memos, make travel arrangements and maintain calendar for SVP, Venue Services & Operations.
  • Coordinating schedules and arranging meetings.
  • Oversee department access passes and parking.
  • Filing, mailing, faxing and copying.
  • Fulfilling ticket requests and parking requests.
  • Coordinate charity donations and requests.
  • Drafting letters and memos.
  • Maintain updated client/partner mailing and email lists.
  • Arranging VIP hospitality during games.
  • Assist Coordinator, Venue Services & Operations with daily tasks.
  • Work with Aramark retail and culinary team for internal event orders.
  • Coordinate Mets internal office catering orders.
  • Assist in providing weekly, monthly, and yearly reports.

Qualifications:                        

  • Bachelor’s degree required.
  • 2 years sports & entertainment experience preferred (e.g. hospitality, entertainment, retail).
  • Must be able to work to the end of all Mets home games and other events/promotions throughout the year as required.
  • Professional demeanor and excellent verbal and written communication skills required.
  • Must be a creative, detail-oriented “people person” capable of working on multiple projects simultaneously.
  • Must be team-oriented, extremely motivated and able to work independently.
  • Must possess a strong working knowledge of MS Office software, with an emphasis on Excel.
  • Culinary and hospitality interest recommended.

Note: When you apply for this job online, you will be required to answer the following questions:

1. What qualifications do you have that you believe will make you successful in this position?
2. What do you look for in a manager/supervisor?
3. Do you have an Undergraduate degree?


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Administration/General Management: Receptionist/Switchboard
Receptionist - St. Louis Cardinals (St. Louis, MO)

Summary of Responsibilities:

This part-time position serves as additional receptionist support on game days and various off-season events to answer and direct incoming calls, to greet guests, to direct deliveries and provide support to staff as needed. This position will also serve as a backup to the main receptionist.

Essential Functions of the Job:

  • Greet guests and staff; distribute collateral to qualifying staff members
  • Answer the phone with both direct calls and the hunt group agent line calls
  • Coordinate deliveries as needed

Education and Experience Preferred:

  • Associates Degree in administration or general business; or combination of education and years of experience
  • 2+ years customer service experience
  • 2+ years administrative or receptionist experience
  • Excellent interpersonal skills
  • Excellent multi-tasking skills
  • Superior presentation skills over the phone
  • Strong knowledge of multi-line phone system
  • Excellent communication skills
  • Excellent problem solving skills
  • Familiarity with office setting

Education and Experience Required:

  • High School Diploma/GED
  • 1 year customer service experience
  • 1 year administrative or receptionist experience
  • Strong interpersonal skills
  • Ability to multi-task and be highly organized
  • Strong presentation skills over the phone
  • Strong knowledge of multi-line phone system
  • Above average communication skills
  • Good problem solving skills
  • Familiarity with office setting

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes or No: Do you have at least 1 year of administrative or receptionist experience?
2. Yes or No: Do you have experience successfully using a multi-line phone system?


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Administration/General Management: Administrative/Executive Assistant
Coordinator, Ballpark Enterprises - Washington Nationals (Washington, DC)

Summary:
Ballpark Enterprises is responsible for selling non-game day events at Nationals Park, including concerts, festivals, sporting events, and corporate events. The Coordinator of Ballpark Enterprises is the administrative, marketing, research, and analytical support for the department.

Essential Duties and Responsibilities:

Administrative:
• Obtain event leads from all inbound channels (website, voicemail, phone, other advertising platforms) and input leads into CRM in a timely manner
• Answer the Nationals Park Events line and Nationals Park Concerts line, answer questions or troubleshoot issues
• Process department paperwork: creating, scanning, and filing contracts, deposit forms, vouchers, purchase orders, final event specifications, and other documents
• Draft service contract deal sheets, route for internal approvals, and administer contracts as assigned
• Manage all department purchasing, shipping, and storage: office supplies, client gifts, marketing materials, etc.
• Book travel and file expense reports
• Assist in event operations as needed

Marketing:
• Manage content of and updates to nationals.com/events and Nationals Park social media channels
• Assist in promotion, communication, and customer service for concerts and other events
• Maintain marketing collateral inventory, and manage updates as needed
• Recommend events for photography; book photographers and prepare shot sheets
• Recommend advertising ideas and content; draft sales presentations
• Assist in client site visits and prospecting events

Research and Analytics:
• Stay abreast of industry trends and generate new ideas for full ballpark events
• Conduct market research for prospective events
• Analyze department net revenue per event and identify trends
• Use all department resources (CRM, Knowland, Cvent, etc.) to run reports and identify potential leads

Other duties as assigned

Requirements:
Minimum Education and Experience Requirements
• Bachelor’s Degree in business, marketing, sports management, or other related field
• Minimum of 2 years administrative experience
• Prior experience in the events industry or entertainment industry preferred
• Prior experience in marketing preferred

Knowledge, Skills, and Abilities necessary to perform essential functions
• Excellent customer service skills
• Strong written and verbal communication skills
• Must be extremely organized with meticulous attention to detail and strong problem-solving skills
• Ability to build and maintain strong relationships with colleagues, customers, and vendors
• Ability to multi-task and set priorities to meet deadlines
• Creative mindset
• Basic analytical skills
• Proficient in Microsoft Office suite: Excel, PowerPoint, Word, Outlook
• Experience using Photoshop preferred
• Uphold Core Values: Excellence, Performance, and Accountability. These core values set the tone in everything we do, help us succeed on and off the field, make a difference in the community and provide the best guest experience in sports.

Physical/Environmental Requirements
• Office: Working conditions are normal for an office environment. Work will require weekend and/or evening work.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No. Do you have a minimum of 2 years administrative experience?
2. Yes/No: Do you have prior experience in the events industry or entertainment industry?


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